[Hiring] Functions Manager @InterVarsity Christian Fellowship

Role Description

To advance the purpose of InterVarsity, this position will provide leadership to ensure the proper utilization of event function space.

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world.
• Pursue a vibrant relationship with the triune God through engagement with Scripture, prayer, and worship, both individually and in community.
• Exercise self-leadership (growing in self-awareness, self-management, relational integrity, and resiliency).
• Embrace and practice Scriptural standards for behavior and attitudes, including those described in the Code of Conduct.
• Foster an environment of servanthood among staff serving at events.
• Manage the development, implementation and use of the systems and process steps to receive requests, assign, confirm and fulfill all city-wide function space needs, including location, scheduling, and furnishings of such space.
• Maintain accurate inventory and ensure cost-effective scheduling of contracted facilities and furnishings.
• Assist internal clients regarding their space needs, ensuring proper service and attention to detail.
• Use contractual, facility, and operation team guidelines to execute tasks pertaining to documentation, usage details, and signage distribution.
• Utilize the appropriate systems and process steps to design, generate, interpret and distribute comprehensive function reports, including but not limited to space usage, change orders, schedules, and furnishings.
• Design, implement, and manage communication plan involving staff, and staff utilizing each space, including pre-event and on-site communications.
• Work in partnership with internal team and external vendors in managing plenary session seating.
• Partner with catering company to negotiate meal costs, communicate guarantees, and ensure catering is available for special meals, receptions, program meals, or other events where food is needed.
• Partner with catering team to provide designated meals for back-of-house demands; this includes menu and dining process review, as well as managing the catering and dining room staff.
• Adhering to InterVarsity accounting standards, manage assigned event budget and expenditures, including post-event internal chargebacks.
• Provide primary oversight to and develop healthy, professional relationships with all pertinent service providers for the event – including, but not limited to decorator, AV, catering, electrical, internet, security.
• Coordinate onsite with internal security team as needed.
• Partner with external security vendor(s) to provide accurate conference details to execute plans effectively.
• Coordinate the directional and branding signage request collection process for internal key stakeholders.
• Ensure signage decisions and implementation is compliant with all vendor regulations.
• Assess the shipping and freight needs of internal team members.
• Develop and execute a shipping plan from the National Service Center to the event, and back.
• Meet regularly with Associate Operations Director to ensure completion of tasks and met deadlines.
• Submit requested reports to Associate Director of Operations on time.
• Prepare a complete final report by the assigned date.
• Work in partnership within the team and with other teams as required.
• Participate in event Operations Team and other event related meetings.
• Travel to conference site and team meetings as required.
• Participate in organization meetings and events as able.
• Stay current with computer programs InterVarsity uses to support the above functions.
• Attend workshops and classes as necessary.
• Develop and execute a professional development plan.
• Develop and manage a donor base equivalent to 10% of salary.
• Communicate with donors at least quarterly.

Qualifications

• Annually affirm InterVarsity’s Statement of Faith.
• Shared value in the mission of InterVarsity – To compel this generation to give their whole lives for God’s global mission.
• Two or more years of team management experience.
• Bachelor’s degree or equivalent experience required.
• Attendance at a previous InterVarsity conferences preferred.
• Project management experience preferred.
• Event Planning experience preferred.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).
• Effective oral and written communication skills.
• Ability to travel as needed.
• Attendance at required events.

Requirements

• Ability to work independently without close supervision.
• Ability to work under the pressure of deadlines and manage competing priorities.
• Ability and commitment to work effectively in a diverse team environment.
• Ability to maintain accurate records and files.
• Ability to develop consistent procedures for doing work.
• Ability to organize people, events, and details.
• Ability to collaborate, take direction from, and support assigned supervisor.

Benefits

• 403(b) Retirement Savings Plan.
• 403(b) matching contributions.
• Dental insurance.
• Employee assistance program.
• Employee discounts.
• Flexible work schedule.
• Flexible spending accounts.
• Health insurance.
• Health savings account.
• Life insurance.
• Paid time off.
• Parental leave.
• Professional development assistance.
• Vision insurance.