[Hiring] Executive Assistant / Project Manager @Inside Out Hiring

Role Description

Are you an exceptionally sharp, proactive operational partner who thrives on taking ownership of complex workflows? We are seeking an Executive Assistant / Project Manager based in LATAM to serve as the operational right-hand partner to the Principal of a premier entertainment public relations firm driving high-stakes awards campaigns (Emmys, Oscars) for major global streaming platforms and legendary Hollywood studios!

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Please submit your resume and audio recording in English.

Qualifications

• High-Level Ownership: Proven ability to manage complex projects, establish structure, and operate autonomously without needing line-by-line direction.
• Proactive Mindset: Naturally looks ahead, spots potential issues early, and brings solutions to the table rather than just questions.
• Tech & AI Literacy: Highly comfortable using AI (particularly Claude) to optimize workflows, research information, and draft high-quality operational outputs.
• Flawless Communication: Exceptional written and spoken English, suitable for interfacing with top-tier entertainment executives and clients.
• Uncompromising Integrity: High attention to data security, discretion, and professional trustworthiness.

Requirements

• Track, structure, and drive multiple moving deliverables for high-stakes PR and entertainment awards campaigns (Emmys, Oscars) from start to finish.
• Manage the Principal’s schedule, priorities, and action items. Anticipate upcoming deadlines, clear operational bottlenecks, and keep client deliverables on track.
• Document recurring processes and build a centralized Operations Playbook (SOPs) to ensure institutional knowledge stays within the firm.
• Utilize AI tools (specifically Claude) as a thinking partner to research challenges, draft solutions, and resolve issues independently before bringing them to leadership.
• Maintain professional, high-touch written and verbal communication aligned with the standards expected by major entertainment brands.

Benefits

• Full Time position with a salary of $2,000 – $2,200 USD / month.
• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST).
• Target Start Date: ASAP.