[Hiring] Digital Delivery Program Administrator @VEC

Role Description

The Digital Delivery Project Administrator (DDPA) supports digital delivery execution on a single data center project by administering the DDPM program's cross-platform data to ensure consistent project-level tracking, meeting records, action logs, reporting inputs, and information flow across digital delivery workstreams. The DDPA acts as the central driver for project data flow and performance visualization within a multi-prime infrastructure environment. This role is empowered to map cross-platform data sources, administer Delivery Control System (DCS) inputs, and translate spatial, financial, and logistical updates into executive-facing KPI dashboards, guided by a philosophy of evidence-driven decision making. The DDPA may also build and deploy custom automated tools to measure digital asset readiness from design through operational handover.

Key Responsibilities

• Digital Delivery Administration
  • Track required documents, models, and data uploads.
  • Monitor late, missing, duplicate, or outdated information.
  • Prepare meeting agendas and minutes.
• Coordination, Meetings and Action Item Management
  • Maintain action item logs.
  • Prepare project status summaries.
  • Administer issue and risk logs.
  • Track deliverable status.
• CDE, Document, and Deliverable Tracking
  • Support naming, metadata, and folder-structure compliance checks.
  • Support version-status reporting for models and key deliverables.
  • Flag CDE compliance issues to the appropriate stakeholders.
  • Review, phase out, and audit inactive users in the CDE environment.
• Reporting and Dashboard Input Support
  • Gather weekly updates from digital delivery workstream leads.
  • Flag missing, stale, or conflicting data.
  • Support weekly and monthly reporting packages, including dashboard updates.

Qualifications

• 5-7 years of relevant experience.
• Working knowledge of construction project delivery, including data center or other technical construction projects.
• Familiarity with BIM/VDC basics, CDE and document control workflows, RFIs, submittals, issue logs, project dashboards, meeting routines, OFE/vendor tracking, and closeout or handover tracking.
• Ability to use the Autodesk suite of tools (Forma, Navisworks, Revit, etc.).
• Comfortable using AI tools (Claude, Gemini, ChatGPT, etc.) to expedite work where possible.
• Enough technical understanding to recognize missing information, overdue actions, unclear ownership, and issues that require escalation.
• Ability to run validation checksets and navigate the common data environment per the DDPM's SOP.

Soft Skills Required

• Clear, accurate written communication.
• Comfort working across both technical and non-technical teams.
• Proactive in identifying gaps, delays, and unclear ownership.
• Organized, detail-oriented, and comfortable working closely with the project team.

Hard Skills Required

• Action item and deadline tracking.
• Ability to build and maintain spreadsheets, dashboards, trackers, and issue logs.
• Proficiency with the Autodesk suite (Forma, Navisworks, Revit, etc.).
• Effective use of AI tools to support and expedite administrative workflows.