[Hiring] Creative Operations Manager @XPRIZE Foundation

Role Description

The Creative Operations Manager is the central point of coordination for XPRIZE Marketing’s production pipeline. This role functions as air traffic control:

• Capturing incoming work
• Routing it to the right owners
• Tracking it through delivery
• Keeping platforms clean, current, and reliable

The ideal candidate brings real experience from a high-output agency environment, trafficking deliverables and scheduling resources across multiple workstreams simultaneously. They are technically comfortable with platforms like Airtable and digital asset management tools, and they thrive in fast-moving, multi-stakeholder production environments.

A core pillar of this role is project management discipline across complex, multi-stakeholder work:

• Tracking milestones, dependencies, and long-range initiatives
• Adapting as priorities evolve
• Keeping work visible and moving through the system

Qualifications

• 7 to 9 years in a role that blends project coordination, trafficking workflow operations, and cross-team communication (e.g., creative operations manager, traffic coordinator, content operations, or production coordinator)
• Project management experience supporting complex, multi-stakeholder initiatives
• Hands-on familiarity with project management and workflow platforms like Airtable
• Familiarity with digital asset management platforms and their principles
• Exposure to or comfort working alongside creative production, video production, and post-production workflows
• Extremely organized, detail-oriented, and consistent
• Clear, proactive communicator who can work across various stakeholders
• Comfortable navigating ambiguity

Requirements

• Project Management Fundamentals: milestones, dependencies, long-range tracking, flexibility under change
• Platform Fluency: Airtable preferred, plus comfort with DAM and MAM platforms
• Workflow Operations: forms, views, dashboards, data integrity
• Intake Management: request logging, routing, follow-through
• Cross-Team Communication and Stakeholder Service
• File Organization, Naming Standards, and Version Control
• Pipeline Visibility, Reporting, and Risk Flagging
• Process Documentation and Light Training
• Vendor and Freelancer Onboarding into Tools and Standards

Benefits

• Anticipated base salary: $100,000 to $115,000
• Eligibility for an annual incentive
• Extensive benefits package
• Generous paid time off including vacation, sick, and holidays