[Hiring] Capital Projects Coordinator @City of Seattle

Role Description

The Capital Projects Coordinator (CPC) position is part of a team of project managers within the Planning and Capital Development Division (PCD) that diligently and vigorously guides project development and implementation. This position will report to the Capital Projects Coordinator Supervisor.

• Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities.
• Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
• Manage multiple projects at once in various phases of the planning/design/construction process.
• Be responsible for adherence to approved scope of work, prepare and update working budgets and schedules for all assigned projects.
• Utilize project management software, E-Builder/Procore, and MS Office/MS Project for multiple processes.
• Follow City of Seattle guidelines to select design consultants and negotiate, prepare and administer consultant contracts.
• Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
• Scope out and obtain required supplemental documents and reports such as surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, and historical surveys.
• Identify necessary permits and facilitate the permitting process.
• Coordinate bidding and contract awards.
• Administer the construction process and monitor project closeout.
• Ensure that objectives are met and projects are constructed to Parks Department standards.
• Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
• Be responsive to requests for information, project updates, and listen to all voices.
• Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents.
• Lead by example and hold the design team accountable within their areas of expertise.

Qualifications

• Requires a minimum of three years project or construction management or related experience.
• Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience).
• Three years of computer use, resulting in competent skills in Adobe products, project management software and social media.
• Ability to adapt quickly to and learn the use of project management-based software for construction management.
• A professional license in one of the disciplines mentioned above.
• Three years of experience in public outreach and engagement.
• Three years of construction management experience with a variety of public works projects in a governmental setting.
• Experience with alternative project delivery methods.
• Strong familiarity with construction methods and contracting.
• A proactive approach to problem solving and the ability to work independently.
• Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
• Proficiency in use of social media outlets, Adobe programs, and Microsoft Project.
• Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
• A positive attitude and enjoyment of working in a team-oriented atmosphere.

Requirements

• Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check.
• The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance.
• A driving history review may be conducted in compliance with SMC 4.79.020.

Benefits

• Comprehensive benefits package including vacation time, 12 paid holidays, and sick leave.
• Medical, dental, vision, life and long-term disability insurance for employees and their dependents.