[Hiring] Subcontractor Operations Coordinator @Exodigo

Role Description

Exodigo is seeking a Subcontractor Operations Coordinator to build and maintain the subcontractor network behind our U.S. field operations and to keep the paperwork that makes field work possible current, accurate, and easy to find. This is a hands-on, execution-focused role for someone who is highly organized, persistent but professional in following up, and motivated by removing friction for the people in the field.

You’ll sit within our Utility Coordination team, sourcing and onboarding traffic control, utility locating, survey, and excavation subcontractors, securing the certificates of insurance, business licenses, and bonds that permits and clients require, and handling subcontractor invoicing so the coordinators can stay focused on coordination.

What You’ll Do

• Source & Onboard:
  • Identify, evaluate, and qualify subcontractors in markets where Exodigo has active or anticipated work.
  • Run onboarding end to end (W-9s, insurance, licenses, safety documentation, master subcontract agreements).
  • Set vendors up in our accounting and project systems.
  • Request, compare, and negotiate quotes and rate sheets.
  • Maintain a current rate database for quick and consistent pricing.
• Manage the Bench:
  • Maintain the approved subcontractor list by region, service type, capacity, and performance history.
  • Flag coverage gaps before they affect schedules.
  • Confirm availability with Scoping, PM, and Field Operations ahead of mobilization.
  • Gather field feedback after each engagement to recommend vendors to keep, develop, or replace.
• Own Compliance:
  • Handle certificates of insurance in both directions.
  • Verify subcontractor COIs against our requirements.
  • Request COIs from our broker naming clients, owners, and agencies as certificate holders or additional insureds.
  • Support bond requests with our surety.
  • Manage business license and contractor registration requirements by state and municipality.
  • Track every expiration and keep a clean document repository.
• Support Utility Coordination:
  • Get required documents in hand when a coordinator identifies what a permit, agency, or client requires.
  • Maintain a reference of what each recurring agency requires.
  • Maintain the team’s shared trackers and templates.
  • Serve as a trained backup for 811 design ticket submissions and other coordinator tasks during peak project loads and absences.
• Resolve Invoicing:
  • Serve as first point of contact for subcontractor invoicing.
  • Reconcile invoices against POs, quotes, and field-confirmed quantities.
  • Resolve discrepancies with the vendor and project team.
  • Keep payment status visible with Finance.

Qualifications

• 2 to 4 years of experience in subcontractor or vendor management, construction administration, or a comparable operations support role.
• Working familiarity with certificates of insurance, additional insured requirements, bonds, and contractor licensing.
• Comfort working with insurance brokers, sureties, and state and municipal licensing offices.
• Strong organization and attention to detail across many open items, projects, and vendors at once.
• Clear written and verbal communication skills and the persistence to follow up until items are closed.
• Proficiency with Microsoft 365 or Google Workspace, particularly spreadsheets.
• Ability to work independently and prioritize in a fast-moving, remote-first environment.

Requirements

• Experience in the utility, civil construction, engineering services, or field services industries (nice to have).
• Familiarity with how traffic control, utility locating, or survey subcontractors price their work (nice to have).
• Exposure to construction accounting workflows (POs, invoice matching) or ERP and AP systems (nice to have).
• Exposure to permit document requirements from DOTs, municipalities, or railroads, or to 811 design ticket submissions (nice to have).

Benefits

• Opportunity to shape sales strategy and make a direct impact on company growth.
• Exposure to cutting-edge solutions transforming digital infrastructure and data center development.
• Collaborative, no-ego team environment focused on customer impact.
• Remote-first culture with flexibility and autonomy.

Company Description

Our mission is to power the next era of underground exploration – saving time, money, lives, and the planet. We are focused, intentional, confident, and hard working. We solve big problems, but we are approachable, open-minded, and love hard questions.