[Hiring] Scheduler III, Crude @Phillips 66

Role Description

The Sweeny Scheduler III, Crude will work in an open, fast-paced environment with a team of Schedulers and Traders in Houston and Calgary to optimize crude oil supply throughout Phillips 66’s refining system and commercial businesses.

• Act with intention and focus on value-generation for Phillips 66 Commercial and Refining.
• Coordinate closely with trading, VCO, refinery and midstream operations partners to align scheduling decisions with commercial strategies, optimize transportation efficiency, and minimize per-barrel transportation costs.
• Monitor contract and supplier performance, summarize findings, and provide feedback and market and cost insights to support sourcing decisions, negotiations, and continuous improvement in logistics and supply chain processes.
• Coordinate and oversee crude blending activities, ensuring tight adherence to desired quality specifications.
• Cultivate and maintain internal and external counterparty relationships in support of operations.
• Oversee inventory management activities related to individually assigned desk, including but not limited to the following tasks:
  • Schedule, nominate, and confirm physical and paper (i.e. “Book-out”) movements via various distribution channels through internal and third-party scheduling systems for pipelines, terminals, and other modes of transportation.
  • Prepare and maintain daily the monthly supply/demand balance and lease forecasts required to plan around the supply, markets, and pipelines disruptions, and provide updates on positions and respond to unexpected events, making contingency plans to minimize disruption to supply or movements.
  • Manage, update, and tie out SAP with crude oil movements from nominations to shipper Balance actuals.
  • Monitor gains/losses of physical transactions and lead investigations into significant discrepancies with appropriate external and internal counterparties, with a focus on root cause analysis and error rate reduction over time.
  • Act as a liaison between accounting/billing personnel and traders: aid in the resolution of price discrepancies, contract issues, payment terms, volume differences, etc.
  • Support resolution of Book-to-book and Book-to-Physical activities for self and team, addressing root causes where possible.
  • Understand and abide by the rules/requirements of regulatory reporting.
  • Prepare and submit daily written reports regarding operational status for own desk as well as team members.
  • Provide backup coverage for other schedulers, participate in on-call support for dynamic 24/7 operations, and build your capabilities through ongoing training and learning about evolving regulations, technology, and industry best practices.
  • Manage relationships with suppliers, carriers, inspectors, and other contract service providers to ensure contract requirements, quality specifications, and measurement standards are met, resolving issues such as volume or price discrepancies.

Qualifications

• Legally authorized to work in the job posting country.
• Bachelor’s degree.
• 3 or more years of experience in the Energy industry supporting supply, trading, or logistical functions.
• Intermediate or greater proficiency working in Microsoft Excel.
• Able to work remotely via cellphone and/or laptop computer 24/7.
• Able to work extended and non-standard hours.

Requirements

• 3+ years of commercial scheduling experience.
• Knowledge of US crude oil logistics and downstream operations, supply chains, and value drivers.
• Experience working with SAP and other logistics and supply chain systems such as Navarik, Transportation Management Systems, or advanced analytics tools (e.g., Alteryx, Tableau).
• Experience analyzing logistics and supply chain data to optimize inventory, transportation costs, and scheduling decisions.
• Experience with contract management, supplier performance monitoring, and supporting commercial negotiations.
• Strong problem-solving, organizational, planning, influencing, and negotiation skills.
• Ability to manage and prioritize multiple complex assignments in a fast-paced, dynamic environment while driving continuous improvement.
• Ability to build effective relationships with internal stakeholders and external counterparties and represent Phillips 66 with integrity and professionalism.
• High degree of ethics, personal drive, and dedication to achieving team goals, increase general interest value to the company, and support internal and external customers.
• Ability to manage and prioritize multiple assignments that are broad in scope and complexity.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus.
• 8% 401k company match.
• Cash Balance Account pension.
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP.
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services.