[Hiring] Operations Support Specialist @BECU

Role Description

As an Operations Support Specialist – Legal, you'll serve as a critical partner to BECU’s Legal Department and Office of General Counsel, helping a high-performing team operate with efficiency and precision. Your work will help ensure legal records, contracts, governance activities, and operational processes remain organized, accurate, and running smoothly.

• Legal Department Partnership: Serve as a trusted operational support partner to the Legal Department and Office of General Counsel.
• Document Administration: Support legal operations through document drafting, formatting, filing, record maintenance, and administrative coordination activities.
• Records Management: Maintain legal records, stock certificate files, departmental resources, and other critical documents.
• SharePoint Administration: Manage and maintain Legal Department SharePoint sites and business documentation.
• Business Continuity Coordination: Serve as the division’s point of contact for BECU’s Business Continuity program.
• Complex Scheduling Coordination: Manage high-volume calendars and scheduling requests for attorneys and legal leadership.
• Meeting & Event Logistics: Coordinate meeting logistics, agendas, materials, travel arrangements, and departmental events.
• Board Administration Support: Assist with board-related scheduling, document preparation, and logistics coordination.
• Meeting Documentation: Capture detailed meeting notes, action items, and summaries.
• Management Reporting Support: Compile, organize, and prepare information for management reporting.
• Invoice Processing & Expense Management: Process, track, reconcile, and manage legal department invoices and expenses.
• Contract & Vendor Support: Assist with contract administration activities and coordinate with stakeholders.
• Stakeholder Coordination: Build strong working relationships with legal leaders and business partners.
• CLM Implementation Support: Support the implementation of a new Contract Lifecycle Management platform.
• Project Coordination: Lead and support business unit projects by coordinating deliverables.
• Additional Responsibilities: Contribute to special projects and other operational support activities as assigned.

Qualifications

• Minimum Qualifications:
• Bachelor’s degree or equivalent related experience required.
• Minimum two years of experience in related business operations or legal operations support role in a medium to large organization required.
• Experience and competency using the Microsoft Office suite required.
• Desired Qualifications:
• Proficient verbal and written skills required.
• Strong research and analytical skills.
• Ability to work efficiently and meet demanding deadlines.
• Ability to partner effectively in a team environment.
• Administrative and organizational skills.
• Governance or board support experience.
• Contract management experience.
• SharePoint administration experience.
• CLM platform exposure.
• Customer-service mindset.
• High level of professionalism.
• Experience supporting senior leaders or executives.
• Experience managing complex calendars and administrative operations.

Benefits

• 401(k) Company Match (up to 3%)
• 4% annual contribution to your 401(k) by BECU
• Medical, Dental and Vision (family contributions as well)
• PTO Program + Exchange Program
• Tuition Reimbursement Program
• BECU Cares volunteer time off + donation match

Company Description

Our “people helping people” philosophy has guided us since 1935, driving our deep commitment to serving our members, communities, and each other. When you join our team, you become part of a purpose-driven organization where your work makes a real difference.

The Target Pay Range for this position is $35.05-$42.84 hourly. The full Pay Range is $27.26-$50.63 hourly.