[Hiring] Business Operations Specialist @Varicent
Business Operations Specialist @Varicent
Operations
Salary unspecified
Remote Location
Employment Type full-time
Posted 1wk ago

[Hiring] Business Operations Specialist @Varicent

1wk ago - Varicent is hiring a remote Business Operations Specialist. πŸ’Έ Salary: unspecified πŸ“Location: EST (UTC-5)

Role Description

The aim of our R&D Operations team is to ensure the smooth and efficient functioning of all operational, project, and cross-functional activities that support our product and engineering organization. This involves:

  • Coordinating procurement
  • Managing vendor relationships
  • Tracking critical metrics
  • Driving compliance and governance programs

We work proactively across teams to remove friction, improve visibility, and ensure that processes are followed consistently β€” from daily cloud cost controls to weekly health metrics. Ultimately, we are dedicated to enabling our R&D teams to focus on delivery by handling the operational backbone that keeps everything running.

Qualifications

  • 3–6+ years of experience in an operations, project coordination, or business analyst role, preferably within a software or technology organization
  • Strong organizational and time-management skills, with the ability to manage multiple concurrent workstreams
  • Proven ability to coordinate cross-functionally across engineering, finance, legal, and vendor teams
  • Experience working in or alongside Agile/Scrum development teams
  • Strong verbal and written communication skills, including experience preparing management-level presentations and metric reports
  • Experience with vendor management, procurement processes, and contract coordination
  • Proficiency with JIRA for ticket tracking and project coordination
  • Familiarity with cloud platforms (AWS, IBM, or Azure) at a conceptual level for cost monitoring purposes
  • Advanced proficiency in Microsoft Excel, including pivot tables, charting and graphing, advanced formulas (e.g., XLOOKUP, INDEX/MATCH, array formulas), and data analytics techniques for deriving insights from operational datasets
  • Strong proficiency in Microsoft PowerPoint, with the ability to build clear, visually compelling presentations
  • Experience with project and work management platforms such as Monday.com, Asana, or equivalent tools for coordinating tasks and team workflows
  • Working understanding of basic database querying concepts, including the ability to read and construct simple SQL SELECT queries for data retrieval and reporting purposes
  • Foundational understanding of software development concepts, including the software development lifecycle (SDLC), version control, release cycles, and how development, QA, and operations teams interact within a product organization
  • CEFR B2 level English proficiency or higher is required
  • Ability to work effectively in cross-functional teams

Requirements

  • Frequent Metrics Reporting – Maintain and update numerous source files used for weekly reporting, these will come from a variety of tools, teams, and processes.
  • Cloud Cost Controls – Perform regular monitoring of R&D cloud spend; coordinate with R&D teams on individual spending overages; track the cost impact of new and ongoing projects; produce weekly cloud spend health reports.
  • Escalations Management – Intake escalations coming from Support, Sales, Services, and other internal teams; update and manage JIRA tickets escalated to the R&D team.
  • Translation Coordination – Coordinate regular translation projects between the R&D and vendor.
  • Procurement Coordination – Act as the coordination layer for procurement activities by aligning with procurement managers, legal, security, and R&D teams; manage timelines, facilitate communication, drive approvals, and support peer evaluation of vendor solutions to ensure well-rounded selection decisions.
  • Internal Accounting & Vendor Management – Maintain tracking of different vendor products to ensure that renewals and usage align with our agreements, coordinate any billing related items vendors, and expense related items within the team.
  • Meeting Coordination – Facilitate recurring weekly meetings for various internal groups; take and distribute meeting notes; update required tools such as slides, Monday.com, or equivalent platforms.
  • Development Hours Logging – Work with Development leads to identify and track hours spent on innovation to create precise auditable records, these will be used for different financial reporting projects.
  • Accessibility Compliance – Support client’s accessibility needs with Product Management, Compliance, R&D, and Vendors to produce necessary reports and coordinate product gaps.
  • Security & Compliance – Coordinate with the Compliance team to ensure all outstanding training and security tests are completed across R&D teams. Review open-source tooling for compliance eligibility and direct product security escalations to the appropriate R&D team.
  • People Programs & Events – Coordinate team events (large and small) including venue/vendor scheduling, catering, invitations, and on-site execution; ensure events run smoothly and that budgets and payments are properly arranged.

Benefits

  • Market Leading Compensation Package
  • Wellness Programs to Support Health and Wellbeing
  • Working with the latest tools and technologies in a fast-paced environment
  • Remote Work Flexibility
  • Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance
  • Annual Time Off: Time off is provided in accordance with applicable legislative requirements
  • Global Connected Culture: Hubs in Romania, UK, US, Canada
  • Dynamic Work Culture: Thrive in our innovative and multicultural environment
  • Grow with Us: Continuous development opportunities
Before You Apply
️
remote Be aware of the location restriction for this remote position: EST (UTC-5)
β€Ό Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Business Operations Specialist @Varicent
Operations
Salary unspecified
Remote Location
Employment Type full-time
Posted 1wk ago
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remote Be aware of the location restriction for this remote position: EST (UTC-5)
β€Ό Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Apply for this position
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Sent Follow-Up βœ“
Interview Scheduled βœ“
Interview Completed βœ“
Offer Accepted βœ“
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