[Hiring] Business Operations Coordinator @Pavago

Role Description

We’re hiring a Business Operations Coordinator to own the day-to-day execution layer of the business — across systems, billing, scheduling, and client coordination. This is a hands-on, execution-focused role. You will not be managing strategy — you will be ensuring:

• Data is accurate
• Invoices are correct
• Schedules are clean
• Nothing falls through the cracks

If you’re someone who thrives on:

• Structure, organization, and getting things right the first time

This role is a strong fit.

Qualifications

• Experience in operations coordination
• Admin support
• Billing / invoicing
• Strong proficiency in Microsoft Excel, Outlook, Word, Teams, OneDrive
• CRM experience (any system; Aspire is a plus)
• Strong written communication (email-heavy role)

Requirements

• Maintain daily workflows across operations
• Support the Owner with execution-heavy tasks
• Identify inefficiencies and flag issues early
• Maintain CRM and operational systems with clean, accurate data
• Manage records across Excel / Google Sheets, OneDrive, CompanyCam
• Process invoices accurately based on completed work
• Track and follow up on outstanding payments
• Maintain clean AR records
• Monitor schedules using Aspire, Azuga
• Manage inbound leads and client communication
• Prepare reports, proposals, RFP responses
• Conduct vendor research, pricing comparisons, contract research
• Manage Owner’s email and Microsoft Teams communication

Benefits

• High ownership across operations
• Direct impact on business performance
• Clear expectations (no ambiguity)
• Opportunity to grow into Operations Manager / Chief of Staff-type role

Interview Process

• Initial Screening Call
• Operations / Systems-Focused Interview
• Practical Task (workflow or scenario)
• Final Interview
• Internal Review & Offer