[Hiring] Business Operations Coordinator @Jobs for Humanity

Role Description

• Vendor & Compliance Management
  • Collect and track Certificates of Insurance (COIs), W-9 forms, trade licenses, vendor agreements, and compliance documentation
  • Monitor insurance and license expiration dates
  • Assist with onboarding subcontractors and vendors
  • Ensure vendors comply with client requirements and operating procedures
• Billing & Accounting Assistance
  • Assist with invoice collection and submission
  • Verify invoices against approved work orders and NTE amounts
  • Coordinate with accounting regarding accounts receivable and payable
  • Track missing documentation required for payment processing
  • Maintain organized financial and operational records
• Client Communication
  • Serve as a professional point of contact for clients and vendors
  • Follow up on service updates, scheduling, and customer concerns
  • Maintain a high level of professionalism and responsiveness
  • Escalate operational issues to management when necessary
• Business Development & Social Media Support
  • Support business development efforts by researching potential clients and maintaining prospect lists
  • Assist with client outreach, follow-ups, and proposal preparation
  • Help manage and update company social media accounts and online presence
  • Create and schedule professional social media content and company updates
  • Monitor engagement and assist with marketing and branding initiatives

Qualifications

• Technical profiles preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills in English
• High attention to detail and follow-through
• Proficiency with:
  • Microsoft Office / Google Workspace
  • Excel / Google Sheets
  • Email management
  • CRM or work order systems
• Ability to work independently and manage priorities
• Professional communication skills with clients and subcontractors

Requirements

• Company: Pinecrest
• Compensation: USD 800 - USD 1000 monthly