[Hiring] Assistant Facility Manager @Cushman & Wakefield

Role Description

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Qualifications

• Associate’s degree in facilities management, building, business or other related field preferred while relevant experience is an acceptable substitute.
• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience is preferred.
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting and forecasting.
• Knowledge of Financial Systems (Yardi a plus).

Requirements

• Assist the FM in the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance.
• Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing.
• Assist with maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants.
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time.
• Assist in the preparation of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Assist in providing information and reports necessary for the development of capital budgets for the facility.
• Collect, analyze and prepare reports of such statistical data as may be required.
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager.

Benefits

• Health, vision, and dental insurance.
• Flexible spending accounts.
• Health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

Company Description

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.