[Hiring] Senior Clinical Trials Budget Specialist @University of Washington Medical Center

Role Description

The Department of Medicine, Division of Hematology & Oncology has an outstanding opportunity for a Senior Clinical Trials Budget Specialist (Program Operations Specialist) to join their central administration finance team.

Reporting to the Clinical Research Budget Manager and under the leadership of the Division Associate Administrator of Finance and Research, the Senior Clinical Trials Budget Specialist is responsible for implementing complex clinical research budgeting and revenue cycle strategy, development, and oversight across all Division Teams – including research faculty and staff – within the Division of Hematology and Oncology. This position oversees optimal revenue recovery and payment terms for investigator initiated and industry sponsored clinical trials, directing and training teams in revenue recovery, and ensuring regulatory compliance and fiscal accountability.

Key Responsibilities:

• Post Award Revenue Recovery - 80%
  • Perform comprehensive and independent review of patient activity, in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery.
  • Using EMR EPIC, Clinical Trials Management Software (CTMS) OnCore, and financial system Workday, perform complex external sponsor invoicing, adhering to the terms of the Clinical Trial Agreement.
  • Manage and oversee the post award patient activity and billing review.
  • Interpret and analyze budgets both during active period and post closure, to provide feedback to budget building teams on areas of concern and strength.
  • Monitor and assess program compliance around clinical trial budget development.
• Budget Development and Operations and Finance Management - 10%
  • Interpret, breakdown, and orient disease team staff to complex oncology clinical trial protocols.
  • Develop study-specific budgets that account for all procedural and labor costs.
  • Perform complex Medicare Coverage Analysis in accordance with Medicare Clinical Trial Policy.
  • Understand and interpret all institutional, state, and federal policies related to clinical research budgeting and billing.
  • Develop tools and metrics with the goal of increasing study budgeting process efficiencies.
• Personnel Management - 10%
  • Direct the work of the Clinical Trial Post Award Specialists.
  • Support the Research Budget Manager with hiring, training and mentoring clinical trial post award specialists.
  • Train and mentor the clinical trial post award specialists.

Qualifications

• Bachelor's Degree in Business, Science, Health, or related field
• Four years of experience with clinical research budget development, clinical research coordination, or related research or healthcare experience.

Requirements

• Experience with OnCore and EPIC
• Demonstrated ability to work effectively and efficiently in a group environment.
• Exceptional organizational and customer service skills.
• Strong written and oral presentation skills.
• Ability to communicate effectively with all levels of faculty, management and clinical research staff.
• Demonstrated skill in using Microsoft Excel.

Preferred Qualifications

• Experience in an academic medical center, as a research study coordinator, and/or in oncology clinical research
• Experience negotiating clinical trial budget and payment terms
• Familiarity with interpreting regulatory and contractual documents.
• Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
• Experience with using ICD-9, CPT, and HCPCS billing codes in a clinical research environment
• Strong working knowledge Microsoft Office Suite

Working Conditions

• Fast-paced office environment, with a high volume of often-complex projects.
• The work is deadline driven and requires rapid and frequent communications.
• This position is eligible to telework 100% remote.

Compensation, Benefits and Position Details

• Pay Range Minimum: $96,000.00 annual
• Pay Range Maximum: $119,100.00 annual
• Benefits: For information about benefits for this position, visit here .
• Shift: First Shift (United States of America)
• Temporary or Regular: This is a regular position
• FTE (Full-Time Equivalent): 100.00%
• Union/Bargaining Unit: Not Applicable