[Hiring] Patient Records Coordinator @FX Spine & Performance Center

Role Description

The Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment.

Key Responsibilities

• Patient Records & Documentation
  • Maintain accurate, complete, and up-to-date patient medical records within the EMR system
  • Enter, verify, and organize clinical documentation, intake forms, treatment notes, and reports
  • Ensure all documentation meets internal standards and regulatory requirements
• Coordination & Communication
  • Collaborate with providers and clinical staff to resolve documentation gaps or errors
  • Assist with record requests, transfers, and releases of information in compliance with HIPAA
  • Support timely chart preparation and completion for patient visits
• Data Accuracy & Quality
  • Perform routine audits of patient records for accuracy and completeness
  • Track missing or outstanding documentation and follow up as needed
  • Assist with outcomes tracking, reporting, and internal data requests
• Administrative Support
  • Scan, upload, and organize external medical records and diagnostic reports
  • Support operational workflows related to patient documentation and record management
  • Maintain confidentiality and security of all patient information

Qualifications

• High school diploma or equivalent
• Strong attention to detail and organizational skills
• Proficiency with electronic medical records (EMR/EHR) systems
• Basic computer skills and comfort working with digital documentation