[Hiring] Part Time Medical Scribe @Health Haven

Role Description

Work closely with clinical staff to virtually document patient encounters, including:

• Assessments
• Progress notes
• Treatment plans
• Medication information
• Clinical observations
• Follow-up recommendations
• Other required clinical documentation

Accurately enter information dictated or communicated by clinical staff into the electronic medical record while maintaining appropriate clinical context, organization, terminology, and accuracy.

Assist clinical staff with the preparation and entry of:

• Hospital notes
• Patient summaries
• Progress documentation
• Other clinical records required to support continuity of care

Apply knowledge of medical and behavioral health terminology to accurately understand and document information related to:

• Diagnoses
• Symptoms
• Medications
• Treatment plans
• Clinical recommendations

Review assigned documentation for completeness and accuracy, identify missing information or incomplete notes, and communicate outstanding documentation needs to clinical staff as appropriate.

Work directly with clinical staff to help streamline documentation processes, reduce administrative burden, and support the timely completion of clinical records.

Maintain accurate and organized patient records within the EMR while following established documentation procedures, clinical staff preferences, and organizational standards.

Provide limited scheduling and coordination support when needed, including:

• Assisting with appointment changes
• Rescheduling
• Other clinical workflow needs

Assist with:

• Forms
• Documentation requests
• Prior authorization support
• Chart preparation
• Other clinical or administrative tasks as assigned

Maintain strict patient confidentiality and protect protected health information while following:

• HIPAA requirements
• Organizational policies
• Clinical documentation standards
• Applicable regulatory requirements

Maintain timely and professional communication with clinical staff and administrative team members to ensure documentation needs and outstanding workflow items are addressed efficiently.

Other duties as assigned.

Qualifications

• Prior experience as a medical scribe, virtual medical scribe, medical assistant, virtual medical assistant, or healthcare administrative support professional preferred.
• Experience working in behavioral health, mental health, or a related clinical environment strongly preferred.
• Strong knowledge of medical terminology and the ability to accurately understand and document clinical information communicated by clinical staff.
• Familiarity with behavioral health diagnoses, medications, symptoms, treatment planning, and clinical documentation preferred.
• Understanding of clinical documentation practices and the ability to accurately capture relevant information while maintaining the integrity of the medical record.
• Experience working with electronic medical records or healthcare information systems preferred.
• Exceptional attention to detail with the ability to accurately document information, identify missing details, and maintain consistent documentation quality.
• Strong written and verbal communication skills with the ability to communicate professionally and effectively with clinical staff and other members of the team.
• Ability to manage multiple documentation assignments, prioritize responsibilities, and consistently complete work within established timelines.
• Ability to work independently in a remote environment while remaining responsive, accountable, organized, and productive.
• Strong understanding of patient privacy, HIPAA requirements, and the importance of protecting confidential health information.
• Demonstrated commitment to supporting clinical staff, reducing administrative burden, improving documentation efficiency, and contributing to positive and efficient clinical workflows.
• Ability to maintain a consistent part-time schedule and provide reliable coverage during established clinical hours.

Equal Opportunity Employer

We are an equal opportunity employer and comply with all applicable federal, state of Florida, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation, and to fostering an inclusive environment where all employees are treated with fairness, dignity, and respect.

All positions requiring Florida Care Provider Background Screening through the Clearinghouse are subject to background screening requirements under House Bill 531 (2025). For more information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website at https://info.flclearinghouse.com .