[Hiring] Oncology Data Specialist @UofL Health

Role Description

The Oncology Data Specialist serves as a valuable resource for oncology data, working in collaboration with physicians, administration, researchers, the oncology team, and other hospital departments. The Oncology Data Specialist ensures timely, accurate, and complete oncology data for the purpose of monitoring oncology outcomes, assessing patterns of care, monitoring quality of care and clinical practices, quality management and improvements, and program development. The Oncology Data Specialist follows data collection, reporting, and quality standards for compliance to the state, federal and oncology accreditation and regulatory agencies while managing and analyzing clinical information for education, research, and outcomes measurement.

• Performs abstraction of patient cancer data into the cancer registry database by reviewing and interpreting complex diagnostic and treatment data from the hospital and physician office records.
• Abstracts are efficiently and accurately codified using standards and practices defined by the American College of Surgeons (ACoS), Surveillance Epidemiology and End Results (SEER), American Joint Committee on Cancer (AJCC), and North American Association for Central Cancer Registries (NAACCR).
• Utilizes all available data to assign staging to each applicable site, coding as required by above standard setters.
• Performs case ascertainment to maintain a complete cancer registry database.
• Identifies patients from ICD-10 codes of reportable malignant and benign diseases by reviewing pathology/cytology reports, diagnostic imaging reports, and physician dictation on inpatient and outpatient visits.
• Identifies patients from radiation and medical oncology patient visits and determining reportability based on class of case after review of records.
• Conducts data analysis and reports based on abstracted cancer registry data.
• Prepares upon request reports on cancer patient data for the medical staff, medical students, Residents, Fellows, and hospital administration for the purposes of research and program development.
• Ensures all reports are complete, accurate, high quality, and timely.
• Performs high level follow up activities on all living patients abstracted into the cancer registry database, verifying cause of death using death certificate clearance process, and monitoring patients for their lifetime following the cancer diagnosis to assess the effectiveness of treatment.
• As required for oncology accreditation, 90% of all living patients must have annually updated contact.

Qualifications

• Associate degree (60 college credits) or completion of/enrollment in National Cancer Registrars Association-Accredited Certificate Program (required)
• Human Anatomy and Human Physiology (6 total credit hours) (required)
• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) (preferred)

Requirements

• One year in a hospital or physician practice setting or 160-hour Clinical Practicum preparation for Certified Tumor Registrar exam (required)
• Two years in a hospital or state cancer registry (preferred)
• All employees in role must be eligible for the Certified Tumor Registrar (CTR) by the National Cancer Registrars Association (required)
• If not already obtained, all new hires must obtain Certified Tumor Registrar (CTR) within two years of hire (required)

Benefits

• Assist in registry operations including training and developing new staff, creating and updating policies and procedures, participation on committees and participation in education as required to obtain the ODS certification and meet compliance with accreditation standards.
• Participate in oncology accreditation activities, which includes case abstraction and continued monitoring of patients listed in the quality tools provided by the accrediting body (i.e. the Commission on Cancer Rapid Cancer Reporting System).
• Maintains compliance with all company policies, procedures and standards of conduct.
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
• Performs other duties as assigned.