[Hiring] Medical Administrative Assistant @BeiGene

Role Description

Under the direction of the Country Medical Director, this individual is responsible for supporting and securing the successful completion of medical processes, projects and events in France. The role includes performing specialized administrative and project coordination tasks, managing and coordinating processes related to vendor onboarding, contracting, compliance and financial follow-up (budget, purchase orders, invoices) within local systems, while ensuring alignment with Medical Affairs priorities.

• Manage and coordinate the budget for the Medical Affairs Team, including monthly accruals
• Organize and coordinate medical events such as advisory boards, including logistics and coordination
• Support planning, coordination and execution of medical projects, congresses and internal meetings
• Manage and coordinate vendor onboarding in collaboration with Procurement
• Create and follow up contract requests with Procurement and Legal
• Manage execution and follow-up of contracts including signature processes
• Coordinate compliance approval processes for medical events and projects
• Create Purchase Requests in SAP and follow up Purchase Orders
• Manage and follow up invoice payments with Finance
• Ensure tracking of financial flows related to medical activities
• Support continuous improvement of processes (compliance, budget, vendors)
• Collaborate with cross-functional teams to ensure smooth execution of activities
• Align with other assistants and act as backup when needed

Qualifications

• 3+ years of experience in project coordination or administrative roles
• Experience in life sciences or pharmaceutical environment is an advantage
• Strong organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, solution-oriented mindset

Requirements

• High school diploma required
• University degree in science or business is an advantage
• MS Office (Outlook, Excel, Word)
• Familiarity with SAP or similar systems
• Fluency in English and French
• Additional European languages are an advantage
• Limited travel depending on medical events

Benefits

• Salary Range France: 36,000.00 EUR - 45,000.00 EUR

Global Competencies

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.