[Hiring] Manager, Medical Congress & Events Management @Alumis

Role Description

The Medical Congress & Events manager executes against aligned congress strategy and advisory board objectives with rigor, reliability, and a high standard of operational excellence. They ensure every HCP interaction, every congress presence, and every advisory board meeting reflects the caliber of science and patient commitment behind the Alumis name as we build towards launch.

Key Responsibilities

• Congress Planning & Execution
  • Serve as the primary operational lead for all Medical Affairs congress activities, focusing on the Psoriasis therapeutic area and high-priority dermatology congresses (e.g., AAD, EADV, Fall Clinical, Maui Derm).
  • Build and maintain detailed project plans, task trackers, and run-of-show documents for each congress; monitor milestones daily and escalate risks to leadership proactively.
  • Own vendor relationships and contracts for congress execution end-to-end, ensuring adherence to Alumis brand standards.
  • Execute end-to-end event logistics including venue sourcing, catering, housing block negotiation, attendee registration, and transportation coordination.
  • Conduct post-congress reconciliation, including structured Lessons Learned sessions and final invoice review.
  • Support virtual and hybrid congress configurations as needed.
• Advisory Board & KOL Council Logistics
  • Coordinate all logistical details for Medical Affairs advisory council meetings.
  • Manage KOL contracting end-to-end in partnership with Legal and Compliance.
  • Maintain complete invoice records and coordinate with Finance for timely payment.
  • Track advisory meeting budgets in real time and report accurate accruals.
  • Ensure delivery of a professional and compliant experience.
• Cross-Functional Communication & Stakeholder Coordination
  • Partner with Medical Directors and Medical Affairs leadership to translate priorities into operational plans.
  • Maintain proactive, structured communication across stakeholders throughout each planning cycle.
  • Manage competing priorities and timelines across multiple concurrent congresses and advisory meetings.
  • Build and maintain strong working relationships with external vendors.
• Compliance, Reporting & Systems
  • Ensure all congress and advisory activities adhere to PhRMA Code guidelines and internal compliance policies.
  • Maintain complete, audit-ready documentation for every event.
  • Generate post-event reports and present findings to Medical Affairs leadership.
  • Track all event-related purchase orders, invoices, and accruals in the company’s financial systems.
  • Contribute to the development and maintenance of SOP templates and planning checklists.

Qualifications

• Moderate level of experience in conference & events management.
• Bachelor’s degree in a relevant field (life sciences, business, communications, hospitality management, or equivalent experience).
• 3+ years of conference, meeting, and event management experience in a pharmaceutical, biotech, or life sciences environment.
• Proven track record of independently executing complex, multi-stakeholder events.
• Experience managing HCP contracting and honoraria processes in compliance with PhRMA Code.
• Exceptional written and verbal communication skills.
• Outstanding organizational discipline and attention to detail.
• Sound judgment and confident decision-making in ambiguous, fast-moving onsite situations.

Requirements

• Ability and willingness to travel up to 10-30% for company meetings, congresses, vendor meetings, and other business needs.

Benefits

• Generous stock option grants for all employees.
• Annual bonus program.
• Health insurance premiums paid at 90% for employee, 80% for dependents.
• Free access to Genentech Bus & Ferry Share program.
• $100 monthly cell phone stipend.
• Unlimited PTO for Exempt employees.
• Free onsite gym and a kitchen stocked with snacks and drinks.