[Hiring] Health Information Management Technician II @Vail Health Hospital

Role Description

Accurately processes medical records, including document capture; identifies documentation deficiencies for physicians in accordance with Federal, State, Hospital and Accrediting Body requirements; prepares documents for disclosure in accordance with Federal HIPAA, State and Hospital regulations and policies; Completes documents for State vital statistics within the State prescribed timeframes. Routinely interacts with the public and physicians. Competently performs the duties of a Health Information Management Technician I.

What you will do:

• Release of Information:
  • Interacts with providers, clinical staff, and the public (patients, insurers, attorneys, State and Federal agencies, etc.) to accommodate requests for copies of patient information.
  • Understands the release of information policies and associated Federal, State, and Hospital policies.
  • Assists with release of information routinely and when on weekend rotation.
  • Obtains appropriate release request document and verifies patient identity prior to release.
  • Refers Amendment and Restriction requests to leadership.
  • Accurately logs releases in CIOX’s or hospital accounting of disclosures/logging system.
  • Efficiently prepares copies of requested in paper, CD, PDF, Fax and other approved electronic formats.
  • Accommodates patient and physician requests within same day.
  • Accesses Vail Health's various systems including its outsourced Cloud system to capture the documentation requested.
  • Ensures only the minimum necessary is disclosed in accordance with HIPAA requirements.
  • Routinely handles more than 70% of the Department’s monthly requests.
  • May train others to assist with this function.
• Deficiency Analysis:
  • Verifies the content of the medical record ensuring that patient identification matches on all documents for at least 70% of the monthly encounters.
  • Reports discrepancies identified within a patient’s encounter to leadership.
  • Abstracts data from the medical record for compilation of administrative statistics.
  • Assesses the content of the patient record in accordance with Medical Staff Bylaws, Rules and Regulations, State, and Accrediting body requirements.
  • Identifies documentation deficiencies and assigns to the appropriate provider.
  • Annotates deficiencies and monitors completion of those deficiencies.
  • Identifies mis-scans and poorly scanned documents, reports on these findings and attempts to correct scanning errors.
  • Recognizes and reports unusual circumstances and/or information with possible risk factors to appropriate risk management personnel.
  • Interacts with providers to obtain additional information required to complete and/or code the chart.
  • May train others to assist with this function.
• Birth Certificates/Paternity:
  • Collects information directly and indirectly from new parents to accurately and completely prepares and submits birth certificate information in accordance with Colorado State Department of Vital Statistics.
  • Assists patients in declaring paternity responsibilities.
  • Interacts with the State as needed to address birth certificate data.
  • Prepares at least 70% of the monthly birth certificates.
  • May train others to assist with this function.
• Amendments/Restrictions:
  • Accurately scans amendment or restriction documents to the medical record upon request from leadership.
• Work Queues:
  • Reviews and rectifies HIM Department work assignment queues, such as Outpatient, Inpatient, ED/Urg, Physician Orders, Imports transcribed documents and corrects errors, Pending Coding Cases, etc.
  • Notifies the coders daily of the presence or absence of work in the queue.
• Other Projects:
  • May work on special projects as required.
• Customer Interaction:
  • Effectively engages with all customers.
  • Role models the principles of a Just Culture and Organizational Values.
  • Must be HIPAA compliant.

Qualifications

• Two years of Health Information Management Department experience required.
• Scanning and/or release of information experience required.
• Experience working with the public in a customer service role required.

Requirements

• Graduate from accredited school of Health Information Technology or Management preferred.
• College graduate or certificate in other health related degree or certification preferred.
• Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) preferred.
• Medical Billing or Coding Certificate preferred.

Benefits

• Competitive Wages & Family Benefits:
  • Competitive wages
  • Parental leave (4 weeks paid)
  • Housing programs
  • Childcare reimbursement
• Comprehensive Health Benefits:
  • Medical
  • Dental
  • Vision
• Educational Programs:
  • Tuition Assistance
  • Existing Student Loan Repayment
  • Specialty Certification Reimbursement
  • Annual Supplemental Educational Funds
• Paid Time Off:
  • Up to five weeks in your first year of employment and continues to grow each year.
• Retirement & Supplemental Insurance:
  • 403(b) Retirement plan with immediate matching
  • Life insurance
  • Short and long-term disability
• Recreation Benefits, Wellness & More:
  • Up to $1,000 annual wellbeing reimbursement
  • Recreation discounts
  • Pet insurance

Company Description

Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail.