[Hiring] Clinical Trial Associate @QPS, LLC

Role Description

As a Clinical Trial Associate (CTA), you’ll be involved in the full lifecycle of clinical studies, helping manage:

• Project Operations
  • Support the global Project Manager to keep studies on schedule and within budget
  • Maintain and oversee trackers for timelines, documents, enrollment, and site activity
  • Ensure alignment with study plans and stakeholder expectations across teams
• Communication & Meeting Coordination
  • Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
  • Draft agendas and meeting minutes; follow up on action items and open issues
  • Assist with preparations for Investigator Meetings and study start-up communication
• Document Management
  • Help prepare, distribute, and file study-specific documents and templates
  • Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
  • Collaborate with CRAs and sites to maintain updated records across systems
• Quality & Compliance
  • Participate in internal and external audits and quality reviews
  • Monitor documentation for completeness, version control, and regulatory compliance
• Finance Support
  • Reconcile site and vendor invoices against project documentation
  • Assist with vendor payments and support budgeting, RFPs, and forecasting efforts
• General Study Support
  • Contribute to site selection, initiation, and tracking
  • Help prepare tools and materials for site management and visits
  • Coordinate CDA and contract processes with legal and vendor partners

Qualifications

• Experience in clinical research, CROs, or a related scientific field; prior Clinical Trial Associate experience will be prioritized
• Strong organizational and time management skills; demonstrated comfort juggling multiple priorities
• Clear and professional communication (written and verbal); must have prior experience scheduling meetings, creating agendas, and taking meeting minutes
• Proactive mindset and ability to work independently within global project teams across multiple time zones
• Hands-on experience using Veeva Vault and other clinical tracking and document systems (e.g., TMF, CTMS), along with strong Microsoft Office skills

Requirements

• A degree in a life sciences or healthcare-related field is preferred
• Equivalent experience in a clinical research environment will also be considered

Benefits

• Great learning opportunities; seasoned professionals are here to support and work with you to explore your learning potential and career goals
• Structured Career Ladders that provide excellent growth based on your personal aspirations
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team, and company performance
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

Work Location

This role will be 100% home-office based and may require up to 5% travel.