[Hiring] Clinical Research & Executive Assistant @Hunt St

Role Description

We are looking for a highly organised, discreet, and mentally resilient Executive Assistant to support a senior clinician in a fast-paced mental health practice. This is not a clinical role, there is no direct patient care involved, but a background in mental health (as a psychologist, nurse, or allied health professional) is strongly preferred to ensure comfort with clinical language, sensitivity to case materials, and an understanding of the regulatory environment.

You will manage the clinician's diary and workflows, prepare clinical correspondence and reports, conduct literature reviews, write newsletters and website copy, and support the submission of articles for publication. A background in psychology, neuropsychiatry, research, or allied health is essential. Candidates must be able to demonstrate their clinical and research knowledge clearly and confidently.

Key Responsibilities

• Manage the clinician's diary and scheduling using Heidi software
• Organise clinical workflows and ensure a smooth patient journey from referral to review
• Prepare appointment scripts, templates, and briefing notes for consultations
• Monitor outstanding tasks to prevent patient abandonment and ensure continuity of care
• Uphold strict confidentiality and cybersecurity practices when handling sensitive client data
• Liaise with external stakeholders (referrers, allied health, insurers) professionally
• Support regulatory compliance and documentation with relevant health practitioner authorities
• Proactively identify and resolve operational issues before they escalate
• Write and edit articles, blog posts, and clinical content for the practice's communications
• Support copywriting needs including patient-facing materials, newsletters, and website content
• Assist with basic data collection, statistical summaries, and reporting as required

Qualifications

• Genuine clinical background - psychologist, registered nurse, neuropsychiatry, or allied health professional with hands-on patient or research experience
• Demonstrable research experience, able to conduct literature reviews, synthesise clinical evidence, and support article writing and submission
• Strong academic and professional writing ability; newsletters, clinical copy, website content, and journal articles
• Basic statistical literacy; familiarity with common statistical packages (e.g. SPSS, R, or similar) and ability to work with data and reporting
• Knowledge of common psychological assessments and clinical terminology
• Highly organised with exceptional attention to detail and ability to manage competing priorities
• Emotionally resilient, able to work with sensitive case materials professionally and objectively
• Cybersecurity-conscious with strict discretion in handling confidential data
• Excellent written and verbal communication skills in English
• Proactive and solutions-oriented, able to work independently with minimal direction
• Experience in executive support, medical administration, or clinical coordination
• Familiarity with Heidi or similar clinical scheduling software
• Experience publishing or co-authoring clinical or academic articles
• Background in neuropsychiatry or mental health research specifically

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)