[Hiring] Senior Proposal and Marketing Coordinator @Carrier

Role Description

NORESCO is seeking a full‑time Proposal team member to join our Sustainability Services Team. In this role, you’ll collaborate closely with Account Executives and technical directors to lead and manage the full lifecycle of high‑impact proposals (RFQs/RFPs). This includes:

• Developing strategic, persuasive content
• Coordinating inputs across diverse contributors
• Driving schedules and deadlines
• Preparing polished, competitive submissions that reflect the NORESCO story with authenticity and integrity

Strong creative and technical writing skills are essential, as you’ll be directly responsible for producing award‑winning proposals that position our team for success.

You will also support interview preparation and presentation materials for shortlisted opportunities, ensuring consistency in messaging, structure, and quality. The ideal candidate thrives in a fast‑paced, deadline‑driven environment, can manage multiple complex pursuits simultaneously, and brings exceptional writing, organization, and communication skills—along with a detail‑oriented, self‑directed, and solutions‑focused mindset.

As a critical member of the team, you will help translate complex technical expertise into clear, compelling narratives that highlight NORESCO’s strengths and value.

NORESCO’s Sustainability Services team provides third‑party consulting services that influence every level of the built environment—from optimizing new and existing buildings to shaping national energy codes and standards. We deliver high‑performance consulting solutions using cutting‑edge innovations and proven technologies to help clients achieve their sustainability and decarbonization goals.

Qualifications

• 5+ years’ experience working in proposal management for AEC industry and/or professional services firm
• Bachelor’s degree

Requirements

• Own and lead multiple RFQ/RFP submissions simultaneously, including scheduling and driving deadlines and team meetings, coordinating contributor inputs, editing content to match strategy, laying out materials using templates, creating key graphics (org charts, process diagrams, covers, tabs), and overseeing final production and delivery
• Facilitate and lead proposal kickoff meetings, ensuring clarity on roles, strategy, deliverables, and schedules
• Balance competing deadlines while supporting execution of the external communications plan and other marketing initiatives
• Develop win strategies, themes, and differentiators in close collaboration with pursuit teams
• Graphic design experience or strong visual design sense preferred, with ability to create polished, visually consistent, high-quality proposal layouts
• Coordinate and integrate technical content from subject‑matter experts, ensuring accuracy, consistency, and alignment with the pursuit strategy
• Track proposal progress and communicate status to pursuit teams and leadership, escalating risks to deadlines or quality when needed
• Produce high‑quality print and electronic documents. Perform initial written and graphic QA/QC on all proposals, qualifications packages, and interview materials before manager/director review – also ensuring full compliance with RFQ/RFP requirements, including formatting, forms, and submission protocols
• Coordinate and support interview preparation, including slide development, messaging alignment, and providing feedback/coaching to presenters
• Conduct debriefs after submissions to identify wins, gaps, lessons learned, and opportunities for continuous improvement
• Help identify, support and implement process improvements, templates, and tools to enhance proposal efficiency and quality
• Help enforce standardization of workflows and best practices across the marketing/proposal function
• Serve as a resource for proposal best practices across teams

Benefits

• Health Care Benefits: Medical, Dental, Vision; Wellness incentives
• Retirement Benefits
• Time off and Leave:
  • Paid vacation days, up to 15 days
  • Paid sick days, up to 5 days
  • Paid personal leave, up to 5 days
  • Paid holidays, up to 13 days
  • Birth and adoption leave
  • Parental leave
  • Family and medical leave
  • Bereavement leave
  • Jury duty leave
  • Military leave
  • Purchased vacation
• Disability: Short-term and long-term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax-Advantaged Accounts: Health Savings Account; Health Care Spending Account; Dependent Care Spending Account
• Tuition Assistance