[Hiring] Proposal Coordinator @Sanderson Bellecci

Role Description

We welcome you to consider Sanbell as the next step in your exciting career as a Proposal Coordinator/Marketing Specialist II.

Job Duties/Responsibilities:

• Proposal Leadership and Pursuit Management:
  • Lead the planning, strategy, coordination, development, and delivery of proposals and qualifications packages from kickoff through final submission.
  • Develop proposal schedules, work plans, outlines, assignments, and review milestones, and provide the structure and accountability necessary to keep pursuit teams on track.
  • Coordinate with technical professionals, firm leadership, proposal staff, graphic designers, subconsultants, and other contributors to gather, develop, and refine proposal content.
  • Interpret solicitation requirements and ensure each submission complies with procurement requirements, evaluation criteria, and client-specific instructions.
  • Facilitate go/no-go discussions, strategy sessions, kickoff meetings, progress meetings, and proposal reviews, and debriefs (internal and external).
  • Develop pursuit strategies, win themes, key messages, and value propositions that connect Sanbell’s experience and expertise to the client’s needs.
  • Independently manage multiple concurrent proposals while maintaining quality and meeting critical deadlines.
  • Manage quality assurance and quality control reviews to confirm each submission is compliant, accurate, cohesive, persuasive, and professionally presented.
• Writing, Editing, and Visual Communication:
  • Write and edit proposal narratives that clearly communicate Sanbell’s experience, project approach, team qualifications, and value to the client.
  • Translate complex technical information into clear, persuasive, and client-focused content.
  • Synthesize contributions from multiple authors into a cohesive narrative with a consistent voice and message.
  • Develop and refine resumes, project descriptions, cover letters, technical approaches, firm qualifications, presentations, and other pursuit materials.
  • Create thoughtful layouts and graphics that organize complex information, reinforce key messages, and make proposals easy to navigate and evaluate.
• Interview Preparation:
  • Lead interview and presentation preparation for shortlisted pursuits.
  • Partner with interview teams to develop the presentation strategy, storyline, messaging, slides, and supporting materials.
  • Ensure client priorities, win themes, and differentiators are reinforced throughout the presentation.
• Team Leadership and Development:
  • Provide guidance, training, and mentorship to junior proposal staff and proposal contributors.
  • Help technical professionals who are new to public-sector procurement understand proposal requirements, assignments, deadlines, and expectations.
  • Provide pursuit teams with clear direction, consistent communication, and appropriate accountability throughout the proposal process.
  • Help junior proposal staff progressively build the skills and confidence needed to manage increasingly complex assignments and pursuits.
  • Foster a collaborative environment that encourages responsiveness, creativity, and shared ownership of proposal quality.
  • Establish and reinforce best practices that improve proposal quality, consistency, efficiency, and collaboration.
  • Help maintain and improve proposal resources, including templates, resumes, project descriptions, firm qualifications, graphics, and standard content.
  • Identify practical opportunities to strengthen the proposal process and use available tools and technologies more effectively.
• Proposal Closeout and Continuous Improvement:
  • Complete proposal closeout activities, including organizing final files, updating reusable proposal materials, and communicating results to contributors.
  • Participate in client debriefs and capture meaningful feedback and lessons learned.
  • Share findings with pursuit teams and help apply lessons learned to future positioning, proposals, and interviews.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in marketing, graphic design, or related field from an accredited university.
• Proficient skills with using Adobe Cloud Suite and Microsoft Office.
• Ability to collaborate with a team remotely and in-person.
• Experience working in the AEC (architecture, engineering, and construction) industry.

Requirements

• APMP certification (preferred).

Benefits

• Employer-Paid Medical Insurance
• Employer-Paid Dental and Vision Insurance
• 401(k) with 4% Company Match
• Paid Holidays and Generous Paid Time Off (PTO)
• Employer-Paid Disability Insurance
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Account (FSA)
• FSA Dependent Care Plan (Section 129)
• Reimbursement for Certification and License Expenses
• Bring Your Good Dog to Work (Select offices)
• Employer-Paid Life Insurance
• Tuition Assistance
• Bonus Opportunities
• And MORE!

Company Description

Sanbell is a multi-disciplinary engineering, community planning, and design firm serving clients throughout the Western United States. An ENR Top 500 firm, we are 300 + team members strong with 13 office locations in Montana, Colorado, Nevada, California, Texas, and Washington.

By joining the Sanbell team, you will have the opportunity to work and grow alongside a large network of Cool + Smart + Talented + People (CSTP), with a variety of technical expertise, years of experience, and vast knowledge of the engineering industry.