[Hiring] Proposal and Marketing Coordinator @Emapta

Role Description

Win Global AEC Opportunities Through Strategic Proposals and Marketing. Shape how engineering expertise reaches the projects that need it most. As a Proposal and Marketing Coordinator, you'll strengthen global AEC and engineering consulting pursuits through:

• RFPs
• RFQs
• Proposal development
• Marketing coordination
• Client communications

Build specialized international expertise and take your global career to the next level with Emapta from Colombia.

Qualifications

• 3 to 5 years of client support experience, ideally within a marketing, proposal, or professional services environment
• Experience in the AEC (Architecture, Engineering, and Construction) industry, including familiarity with proposals, RFPs, and RFQs
• Strong written and spoken English proficiency, with business communication skills and the ability to adapt to a U.S. communication style
• Ability to manage multiple deadlines simultaneously and prioritize tasks effectively under time pressure
• Strong email etiquette and professional client communication skills, including timely follow-up and a polished tone in all correspondence
• Strong proposal writing skills, including the ability to tailor boilerplate content to the specific requirements of each RFP
• Strong document formatting and layout skills, with attention to consistent styling, spacing, and visual presentation
• Experience in maintaining the Proposal Index (PI) and Contact Index (CI), with accurate and up-to-date records
• Strong proofreading and editing skills to ensure proposal content is clear, grammatically accurate, and consistent before submission
• Ability to coordinate with team members and external contacts to gather content and meet submission deadlines
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, for developing and formatting proposal documents
• Proficiency in Microsoft Outlook for managing client and team communications, calendars, and schedules
• Working knowledge of Asana or similar project management tools for tracking proposal deadlines and tasks
• Strong organizational and client coordination skills, with the ability to manage multiple proposals and submittals simultaneously
• Ability to support proposal preparation and documentation from initial draft through final submission
• Basic document design skills, including consistent use of templates, fonts, colors, and layouts to maintain brand standards

Requirements

• Support the marketing team with proposal and submittal preparation for RFPs and RFQs
• Draft, update, and format proposal qualification documents according to the specific requirements of each RFP
• Maintain and update the Contact Index (CI)
• Organize marketing materials and maintain brand consistency across proposals and campaigns
• Update vendor registrations and complete new registrations as required
• Assist with administrative tasks as needed

Benefits

• 5-day work week
• Weekends off
• Work-from-home arrangement
• 20 vacation days in total
• Prepaid medicine
• Fully customized Emapta laptop and peripherals
• Direct exposure to global clients
• Career growth opportunities
• Diverse, inclusive, and supportive work environment where every individual is respected, valued, and empowered to succeed
• Prime office locations in Bogotá and Medellín
• Unlimited upskilling through Emapta Academy courses