[Hiring] Outbound Marketing & CRM Management Virtual Assistant @20four7VA

Role Description

20four7VA is seeking a highly organized and detail-oriented Marketing Virtual Assistant to support outbound marketing efforts and CRM management for a construction advisory firm and its affiliated real estate investment business. This role focuses on executing structured outreach campaigns via email and LinkedIn, maintaining CRM data integrity, and supporting lead generation efforts. The ideal candidate is process-driven, experienced with HubSpot, and capable of maintaining a professional U.S. business tone in all communications.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

• Outbound Email Campaign Management
  • Execute outbound email campaigns using pre-built templates and contact lists
  • Segment campaigns by target audience (developers, brokers, property owners, investors, etc.)
  • Customize messaging based on recipient type while maintaining consistency
  • Ensure timely and accurate campaign execution
• Email & Messaging Execution
  • Send and manage daily outreach emails
  • Personalize messaging where appropriate
  • Maintain a professional and polished U.S.-based communication style
  • Monitor responses and organize follow-ups
• CRM Management (HubSpot)
  • Maintain and update CRM pipelines in HubSpot
  • Track all outreach activities (email, LinkedIn, responses)
  • Keep contact records clean, structured, and up to date
  • Add and organize new contacts consistently
• LinkedIn Outreach
  • Execute connection requests and follow-up messaging campaigns
  • Track outreach activity and engagement
  • Maintain organized tracking systems for LinkedIn efforts
  • Align LinkedIn outreach with email campaigns
• Lead Generation & Research (Required)
  • Research and identify qualified prospects:
    • Real estate developers
    • Commercial brokers
    • Investors
    • Property owners
    • Engineers / design professionals
  • Build and verify contact lists (email + LinkedIn)
  • Add approximately 50–150 qualified contacts per week

Qualifications

• 2–4+ years experience in marketing support, lead generation, or outreach roles
• Strong experience with CRM platforms (HubSpot preferred)
• Experience with:
  • Email marketing tools
  • LinkedIn outreach strategies
• Excellent written English with professional U.S. tone
• Strong English communication skills (clarity and proficiency prioritized over accent)
• Highly organized and detail-oriented
• Ability to follow structured systems and meet daily/weekly targets
• Self-starter with strong time management skills

Requirements

• CRM: HubSpot (required)
• Outreach: Email platforms, LinkedIn
• Data Management: Microsoft Excel / MS Word
• Communication: Gmail / Google Workspace

Work Schedule

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible (no strict preference) EST

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!