[Hiring] Marketing Operations Coordinator @Somewhere

Role Description

The founder is currently the single point of failure across all three brands — the blocker on nearly everything. This role exists to change that.

We are hiring a proactive operations partner, essentially a second brain, who can absorb administrative and coordination work, keep the creative pipeline flowing, and provide hands-on support in the paid social workflow. The goal is to free the founder to focus on growing the flagship sports brand and on higher-value strategy, while trusting that the day-to-day keeps running.

This is not a task-by-task assistant role. It is built for someone who takes ownership, anticipates needs, and moves things forward without being told each step.

Key Responsibilities

• Administrative & Operational Support
  • Manage recurring admin such as contracts (e.g., intern agreements), organization, and documentation
  • Keep projects and deliverables on track across brands
  • Own routine tasks end-to-end so they leave the founder's plate for good
• Creative Workflow Coordination
  • Traffic creative assets between the founder, the designer, and clients
  • Ensure deliverables reach the right place, in the right format, on time
  • Manage timelines and hand-offs across multiple brands
• Paid Social Support
  • Assist within the paid social workflow — helping organize, move, and manage assets and campaigns through the process
  • Support briefing and coordination between the founder and creative resources
• Cross-Brand Coordination
  • Act as the connective tissue across our flagship sports brand, the consulting practice, and paid social client work
  • Shift priorities smoothly as volume changes across brands

Qualifications

• Experience as a virtual assistant, marketing coordinator, or operations coordinator, ideally in a fast-paced marketing, creative, or agency environment
• Working familiarity with paid social advertising (Meta, Instagram, TikTok ad ecosystems) — enough to support workflows and speak the language confidently
• Strong organizational skills and a proven ability to work autonomously and proactively
• Excellent written and verbal English communication
• Comfort coordinating creative deliverables and juggling multiple brands at once
• Consistent overlap with CST business hours

Preferred Qualifications

• Interest in or knowledge of American sports and sports content
• Experience supporting a founder, solo operator, or small agency
• Familiarity with project management and creative tools (Asana, Trello, ClickUp, Monday, Canva, social scheduling platforms)
• Light familiarity with creative production processes and hand-offs

Ideal Candidate Profile

• Highly organized and genuinely proactive — you spot what needs doing and do it
• Autonomous and comfortable with ambiguity; you can run with "figure it out" rather than needing everything spelled out
• Calm with change, since the business is still evolving and priorities shift
• A clear, reliable communicator who keeps people in the loop
• Fluent enough in paid social to be useful from day one
• A plus if you follow American sports and understand the content space

Why Join Us

This is the operational backbone role for a growing sports brand, with real ownership from the start. You will work directly with the founder, touch every part of the business, and step into a role that is designed to grow quickly from part-time into a full-time position as you prove your value.