[Hiring] Marketing Material & Literature Coordinator @Penumbra

Role Description

At Penumbra, innovation, teamwork, and initiative are more than values – they are the foundation of a workplace where every individual is encouraged to grow and make a real difference. We believe that the strength of our team lies in our diverse talents and shared passion for improving lives. If you’re looking for a role where your contributions matter, we invite you to join a company that values both personal development and impactful work.

As a leading MedTech company, we are dedicated to providing cutting-edge solutions for conditions such as stroke, pulmonary embolism, deep vein thrombosis, and acute limb ischemia.

Benefits

• Operational impact - Contribute to the operational backbone ensuring compliant and timely delivery of marketing materials and therapies across EMEA.
• MedTech environment - Work in a dynamic setting with continuous product developments and a strong clinical focus.
• Stay Active - Enjoy an annual fitness subsidy to support your healthy lifestyle.
• Support & Well-Being - Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.
• Family First - Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement.
• Vacation Time - In addition to your regular vacation days, enjoy paid time off on December 24th and 31st.
• Accident Insurance - Stay protected with comprehensive accident insurance during all business trips.

Your Main Responsibilities

• Coordinate end-to-end marketing literature approval process (ECO) across all EMEA submissions.
• Own ECO approval workflows for marketing literature across Marketing, Legal, Clinical, and Regulatory teams, ensuring compliant, high-quality, and timely execution through structured multi-step review processes.
• Monitor workflow execution across stakeholders and systems, proactively resolving bottlenecks and ensuring smooth end-to-end process flow.
• Coordinate marketing materials ordering and management processes across EMEA with 3PL partners, including inventory, forecasting, procurement, logistics, and demo materials operations (shipping, tracking, inventory control).
• Maintain and support key systems (SAP, Sales Portal, Veeva, ordering tools), including user support, operational coordination, and documentation management.
• Ensure process consistency, compliance, and continuous improvement through structured documentation and material handling governance.
• Support cross-functional operations including vendor/3PL coordination, product launches and discontinuations, and occasional on-site support for vendor-related or customer-facing events (KPI reviews, customer/event support); act as backup for Senior Marketing Operations Coordinator.

Qualifications

• ~ 3 years of experience in Marketing Operations, Marketing Communication (MARCOM), Marketing Coordination, or similar process-driven roles.
• Strong experience in structured, compliance-heavy, multi-stakeholder environments.
• Highly organized, analytical, and process-oriented working style.
• Strong stakeholder management skills across cross-functional teams.
• Experience with systems such as SAP, Veeva, or similar platforms is a plus.
• Strong English communication skills; German is a plus.
• Ability to manage multiple priorities and deadlines effectively.
• Occasional travel (~10%) and ability to handle light physical tasks (up to 10kg).