[Hiring] Marketing & Administrative Assistant @Bionic Talent

Role Description

We are seeking a detail-oriented, highly organized, and articulate Marketing & Administrative Assistant to lead day-to-day administrative operations, lead communication & management, and brand partner coordination. In this role, you will take ownership of daily execution tasks, including:

• Monitoring and responding to high-volume Instagram DMs daily and touching base with leads entering the sales funnel via free guides/lead magnets.
• Managing and publishing regular email newsletters to keep the student and lead audience engaged.
• Repurposing existing long-form and short-form content from TikTok and Instagram into assets for LinkedIn, Substack, and other platforms.
• Conducting onboarding calls with new partner brands, explaining creator setup terms, and presenting program details professionally.
• Issuing monthly invoices to partner brands, tracking recurring payments, and following up on outstanding balances.
• Maintaining accurate back-end records and tracking systems for active female creators and brand partner accounts.
• Performing general administrative and operational tasks using social platforms and CRM tools like GoHighLevel.

Qualifications

• 2–4+ years of experience in a Marketing, Client Success, or Social Media Assistant role.
• Strong familiarity with social media platforms (Instagram, TikTok, LinkedIn, Substack) and standard CRM software (e.g., GoHighLevel).
• Proficiency in Canva for design and video editing capabilities.
• Experience managing multichannel communication (emails, DMs, calls, etc.).
• Previous experience planning and creating newsletters.
• Previous experience in a sales/client-facing role is a plus.
• Previous experience managing admin tasks and invoices is a plus.
• Previous experience with US clients is preferred.
• Native-level or fluent spoken and written English communication skills.

Requirements

• Position: Virtual Assistant
• Remote Status: Fully Remote
• Preferred Location: Latin America & South Africa
• Working Hours: 9 am - 5 pm MST
• Holidays: US Federal Holidays
• Salary: USD 800 - USD 1,200 per month
• Internal Job ID: 1438