[Hiring] Executive/Marketing Assistant @Fair & Co CPAs

Role Description

We’re hiring a part-time remote assistant to support the managing partner across three areas: executive administration, sales support, and marketing execution. This is a high-trust, high-visibility role. You’ll work directly with the managing partner.

We run on EOS (Entrepreneurial Operating System) - everyone on our team has clear roles, clear priorities, and accountability. If you thrive in a structured, results-oriented environment, you'll fit right in.

Hours: 15–20 per week, flexible scheduling.

Responsibilities

• Executive & Calendar Support
  • Calendar — scheduling, protecting focus time, and coordinating
  • Inbox triage and responses
  • Prepare meeting briefs before prospect and other calls
  • Track recurring tasks and deadlines
• Sales Support
  • CRM management - keeping records current and accurate
  • Draft proposals
  • Follow up on outstanding proposals
  • Deal management
  • Prepare materials and background for prospect calls
  • Draft and manage email follow-up sequences for prospects
• Marketing
  • Manage and maintain a content calendar
  • Draft and schedule content across social and email channels
  • Coordinate client review request outreach
  • Track basic performance metrics and flag what’s working
• General
  • Light project coordination - tracking action items and keeping things moving
  • New client onboarding coordination - sending intake materials and tracking completion

Qualifications

• Proficiency in Microsoft 365 — Outlook, Teams, Word, Excel (required)
• Experience with CRM tools and sales pipeline management
• Strong writing skills - able to draft client emails and social content without heavy editing
• Self-directed
• Comfortable working in a professional services environment
• Reliable and responsive during agreed working hours