[Hiring] Virtual Accountant / Bookkeeper @Manila Recruitment

Role Description

This is a long-term role for someone who wants to deeply understand a business, take ownership of the books, and grow alongside the company.

Our client is seeking a full-time virtual accountant/bookkeeper (Philippines-based preferred) to manage the financial operations of a growing construction and real estate business, along with personal and related entity finances.

Duties and Responsibilities

• About the Business
  • Construction remodelling / fix-and-flip company (300–500 transactions per month)
  • Rental property (low volume)
  • Real estate sales activity (low volume)
  • Artist studio (approx. 20 transactions/month)
  • Personal financial tracking included
• Bookkeeping & Financial Management
  • Manage and maintain books in QuickBooks
  • Categorize and reconcile 300–500+ monthly transactions
  • Maintain accurate books across multiple areas, including:
    • Construction business
    • Personal finances
    • Rental properties
    • Real estate activities
    • Artist studio operations
  • Perform monthly bank and credit card reconciliations
  • Ensure all financial data is clean, accurate, and consistently updated
• Project-Based Expense Tracking
  • Track expenses by project (e.g., flips, remodels, rentals)
  • Monitor and track:
    • Vendor payments
    • Contractor expenses
    • Material purchases
  • Track bills, payments, and recurring expenses, including:
    • Mortgages
    • Insurance premiums
    • Utilities and other ongoing obligations
• Accounts Payable (Primary Focus)
  • Oversee and manage all accounts payable activities
  • Schedule and monitor timely payments for all obligations
  • Ensure accuracy and completeness of all expense and payment records
• Expense Intake & Communication
  • Manage receipts and expense submissions from the field team via WhatsApp and other communication channels
  • Log and categorize expenses in real time
  • Maintain well-organized digital records of all receipts and supporting documents in Google Drive
• Expense Analysis & Financial Monitoring
  • Analyze spending patterns across all accounts and entities
  • Identify and anticipate recurring and upcoming expenses
  • Develop systems to forecast cash flow requirements
  • Flag unusual, inconsistent, or excessive spending patterns
• Reporting & Financial Organization
  • Prepare weekly and monthly Profit & Loss (P&L) reports
  • Provide monthly financial summaries and cash flow snapshots
  • Deliver expense breakdowns by project and property
  • Maintain books in a CPA/tax-preparation-ready state at all times

Qualifications

• At least 3 years of bookkeeping and/or accounting experience
• Strong hands-on experience with QuickBooks or similar accounting software (required)
• Proven ability to manage high-volume transactions with accuracy and consistency
• Advanced proficiency in Microsoft Excel and/or Google Sheets
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving abilities, with a proactive approach beyond data entry
• Ability to identify patterns and maintain consistency in financial records over time
• Clear and professional written and verbal English communication skills
• Comfortable using digital communication tools, including WhatsApp, for coordination with teams
• Strong sense of ownership, accountability, and follow-through in managing financial tasks

Preferred Qualifications

• Experience in real estate or construction accounting
• Familiarity with job costing or project-based accounting

Job Type

• Full-Time Permanent
• Schedule: Monday to Friday, 9 am to 5 pm Texas Hours, inclusive of 1 hour break
• Location: Work from home
• Industry: Real estate