[Hiring] Trust Accounts Analyst @OccamStrata

Role Description

The Trust Accounts Analyst plays a vital role in the efficient management of financial processes within the organization. This position involves a range of responsibilities, encompassing:

• Debt recovery
• Accounts receivable
• Levy management
• Contract preparation
• Liquidity monitoring
• Various other ad hoc financial tasks

Key Responsibilities

• Debt Recovery Management:
  • Manage and monitor accounts in arrears.
  • Communicate with debtors to facilitate payment arrangements and resolve outstanding issues.
  • Collaborate with legal and collections teams when necessary to recover delinquent debts.
• Levy Inbox Management and Levy Issuance:
  • Administer the levy inbox, ensuring timely and accurate responses to inquiries.
  • Prepare and issue levy notices in accordance with established schedules and regulations.
  • Maintain thorough records of levy communications and transactions.
• Process AR Invoices:
  • Accurately process accounts receivable invoices, verifying billing details and ensuring compliance with organizational policies.
  • Monitor and follow up on overdue invoices, facilitating timely payments.
• Preparing Contract of Appointment:
  • Assist in the preparation and documentation of contracts of appointment for various stakeholders.
  • Ensure that contracts are complete, accurate, and compliant with legal requirements.
• Issue Strata Fees:
  • Calculate and issue strata fees or maintenance fees to property owners as per contractual obligations.
  • Address any fee-related inquiries and provide necessary documentation.
• Manage Liquidity Status per Owners Corporation:
  • Continuously monitor the liquidity status of the Owners Corporation’s accounts.
  • Prepare reports and forecasts to assess financial health and liquidity needs.
  • Recommend strategies to optimize liquidity.
• Other Ad Hoc Finance Tasks:
  • Collaborate with the finance team on various special projects and ad hoc tasks.
  • Assist in financial reporting, budget preparation, and audit support as required.
  • Proactively identify opportunities to enhance financial processes and operational efficiency.
• Other Tasks may include, but are not limited to:
  • Financial Data Entry: Enter financial data into accounting software, including invoices, expenses, and payroll information.
  • Reconciliation: Reconcile bank statements, accounts payable, and accounts receivable to ensure accuracy and identify discrepancies.
  • Record Keeping: Maintain organized and accurate financial records, tracking financial transactions, receipts, and invoices.
  • Assisting with Financial Reports: Assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
  • Communication: Communicate with other departments, vendors, and clients regarding financial matters and discrepancies.
  • Compliance: Ensure compliance with relevant financial regulations and company policies.
  • Supporting Audits: Assist with internal and external audits by providing necessary documentation and information.

Qualifications

• A bachelor’s degree in finance, accounting, or a related field is preferred.
• Previous experience in finance, accounting, or debt recovery is advantageous.
• Proficiency in financial software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Excellent communication skills for effective interaction with team members, debtors, and stakeholders.
• Ability to manage and organize financial records and digital documents efficiently.
• Ability to manage multiple tasks and meet deadlines in a dynamic work environment.
• Knowledge of relevant financial regulations, laws, and accounting principles is a plus.
• Ethical Conduct: Integrity and ethical behavior are vital, as Accounts Associates deal with sensitive financial information.
• Adaptability: The accounting field can be subject to changes in regulations and technology, so adaptability is beneficial.

Systems

• Microsoft Applications
• Front (Email)
• Urbanise Strata
• StrataVote
• Dialpad
• Adobe Acrobat