[Hiring] Temporary Accounts Payable & Receivable Specialist @MarketFully

Role Description

We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support.

The ideal candidate will have hands-on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast-paced environment. You are a self-starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training.

You are comfortable communicating with customers regarding past-due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.

What you'll do

• Accounts Payable
  • Process vendor invoices in Sage Intacct and ensure proper coding and approvals.
  • Prepare check run for review.
  • Reconcile vendor statements and research discrepancies.
  • Respond to vendor inquiries regarding invoices and payment status.
  • Assist with month-end AP reconciliations and close activities.
  • Reconcile Bank Accounts as part of the monthly close process.
• Ramp Administration
  • Review and reconcile corporate card transactions within Ramp.
  • Audit employee expense reports for policy compliance and proper documentation.
  • Ensure receipts, approvals, and account coding are complete and accurate.
  • Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.
• Accounts Receivable, Collections & Customer Support
  • Monitor customer account balances and collections activity.
  • Proactively follow up on outstanding invoices through email and phone communication.
  • Research and resolve billing disputes in collaboration with internal teams.
  • Respond to customer inquiries regarding invoices, statements, and account balances.
  • Distribute invoices and account statements to customers as requested.
  • Maintain detailed collections of notes and customer correspondence records.
  • Escalate delinquent accounts and collection concerns to management.
• Invoice Portal Management
  • Assist with uploading customer invoices to client procurement and payment portals.
  • Assist with monitoring invoice acceptance and resolving portal submission errors.
  • Support month-end invoice distribution and billing activities.
  • Maintain documentation related to customer billing requirements and portal access.
  • Coordinate with operations and account teams to ensure timely invoice delivery.
• General Accounting Support
  • Assist with month-end close activities.
  • Prepare schedules and reconciliations as assigned.
  • Support internal and external audit requests (potentially).
  • Maintain organized accounting records and electronic documentation.
  • Perform other accounting and administrative duties as assigned.

Qualifications

• 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.
• Experience with Sage Intacct required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Ability to manage a high volume of emails and customer communications.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Requirements

• Experience with customer invoice portals and procurement systems.
• Experience with Ramp.
• Experience in a multi-entity environment.
• Experience with professional services, marketing, technology, or media companies.
• Familiarity with month-end close procedures and billing cycles.