[Hiring] Subaward Finance Administrator @Northeastern University

Role Description

Northeastern University’s Research Enterprise Services (NU-RES) provides leadership and expertise to faculty, investigators, and college administrators in support of research and sponsored programs at Northeastern University. The Subaward Finance Administrator works in partnership with faculty, University staff, and subrecipients by facilitating the coordination and flow of information in support of effective payment of invoices related to sponsored programs.

• Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies, and industry sponsors to ensure invoices are compliant.
• Serve as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards.
• Facilitate communications with subrecipients.
• Conduct subrecipient monitoring in accordance with Federal regulations.
• Liaise with NU stakeholders such as Procurement, Accounts Payable, and Finance.
• Provide operational support, including data management and reporting, processing, and tracking incoming subcontract invoices through the Research Invoice Inbox.
• Work with Northeastern Faculty, Administrators, and subrecipients to obtain approval for payment; update and maintain relevant information in respective databases.
• Contact subcontract sites when issues arise and respond to inquiries.
• Prepare and submit Federal Funding Accountability and Transparency Act (FFATA) subaward reports.
• Collaborate with Research Finance annually to ensure compliance with Uniform Guidance requirements.
• Support other members of NU-RES and interface with colleagues across organizational units.

Qualifications

• Ability to work in a fast-paced, deadline-driven environment.
• Exceptional written and oral communication skills and the ability to facilitate group activities.
• Ability to work with a wide range of individuals with varying sophistication and information needs.
• Demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems.
• Ability to work with minimal supervision.
• Solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions.
• Strong commitment to contribute to a customer service environment.
• Ability to navigate through multiple systems and platforms efficiently.
• Bachelor’s degree and a minimum of 1 year relevant experience in research administration.
• Proficiency in Microsoft Excel and SharePoint is preferred.

Requirements

• Review and comprehend payment terms under various funding sources.
• Serve as primary administrative contact for faculty and researchers.
• Facilitate communications with subrecipients and conduct monitoring.
• Liaise with NU stakeholders.
• Provide operational support and manage incoming subcontract invoices.
• Prepare and submit FFATA subaward reports.
• Collaborate with Research Finance for compliance with Uniform Guidance.

Benefits

• Medical, vision, and dental coverage.
• Paid time off.
• Tuition assistance.
• Wellness and life benefits.
• Retirement plans.
• Commuting and transportation benefits.