[Hiring] Staff Accountant @ImpactAssets

Role Description

The Staff Accountant plays a pivotal role within our Finance Department by providing accounting and record-keeping support. The primary role of this position is to apply accounting principles and standards related to complex transactions; prepare and analyze financial information accurately and with timeliness; and apply best practices, always seeking efficiencies and effectiveness.

The Staff Accountant role is a full time, remote position and can work from anywhere in the US with work hours aligning with Eastern Standard Time (9-5:30 with some flexibility). As a remote, people-first culture, we care deeply about our team members’ connections to one another and as such, travel 2-3 times per year to company events will be required.

Key Responsibilities

• General Ledger and Month-End Closing
  • Prepare monthly bank reconciliations for all corporate bank accounts. Investigate and resolve reconciling items.
  • Record outgoing investment wires and corporate ACH disbursements in the general ledger.
  • Update fixed asset schedules for additions and disposals, record depreciation expense, and reconcile fixed asset and accumulated depreciation accounts.
  • Prepare month-end journal entries for payroll, 401k, HSA, FSA and other employee benefits.
  • Code corporate credit card activity into the general ledger, and reconcile activity to monthly statement.
  • Prepare monthly reconciliation binder, roll forward reconciliation schedules, and maintain supporting documentation for reconciliations.
• Cash Activity Monitoring and Recording
  • Download daily cash activity from banking website(s). Monitor and resolve ACH returns or wire rejections.
  • Facilitate outgoing electronic transfers, including investment wires, and corporate ACH disbursements.
  • Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed.
  • Prepare internal bank transfers as needed, record transfers into accounting system.
  • Manage Positive Pay exception items, stop payments, voided checks, ACH exceptions, and wire trace requests.
• Accounts Payable and Expenses
  • Manage and organize the AP email inbox; collaborate with internal staff and external vendors as needed to acquire proper and complete approvals for payments.
  • Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system.
  • Manage W-9/W-8BEN collection and bank detail updates and prepare new vendor setup requests for approval. Ensure vendor documents and files are organized, complete, and up to date.
  • Manage donor advised fund (DAF) contracts, payment schedules, and contract renewals.
  • Prepare AP Positive Pay files and upload to online banking site.
  • Prepare AP ACH payment batches and wire requests for review and approval.
  • Lead annual 1099 reporting process.
  • Respond to staff and vendor inquiries regarding AP invoices and disbursements.
• Audit, Tax, and Budget
  • Assist with interim and year-end audit schedule requests.
  • Assist with annual tax (Form 990, 990-T, and 1120) schedule requests.
  • Prepare requested analyses and forecasts to assist in the annual budget process.
• Grant Disbursements
  • Facilitate outgoing wires for grant disbursements.
  • Generate Positive Pay file from DAF administration system, upload via online banking.
  • Review and respond to staff and grantee inquiries regarding grant disbursements.
• Other/Additional Responsibilities
  • Document existing processes and procedures.
  • Identify internal control weaknesses, and propose and communicate remedial changes leading to effectiveness and efficiencies.
  • Identify automation opportunities.
  • Serve as back-up for receiving and routing physical mail and processing remote check deposits (location dependent).
  • Perform additional responsibilities aligned with the scope of the role.

Qualifications

• Minimum of 3 years of experience working in accounting and bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience.
• Experience working in a non-profit and/or investment organization strongly preferred.
• Experience using Sage Intacct, or similar web-based accounting system required.
• Experience using Expensify, Ramp, or similar web-based expense management application preferred.
• Experience participating in systems integrations or other technology/process improvement projects a strong plus.
• Demonstrated experience identifying and supporting process or systems improvements within an accounting or finance function preferred.

Requirements

• Strong Excel skills required; ability to interface with various technology systems such as Teams, Office 365, Asana, Box, and Claude Cowork experience preferred.
• Highly attuned skills, attention to detail and professional demeanor.
• Strong verbal and written communication a must.
• Can-do spirit willing to do what's right and needed to get the job done.
• Genuine curiosity and enthusiasm for process improvement, paired with sound accounting judgment.
• Prudent and thoughtful in adopting new technology and AI tools to improve accuracy and efficiency, with a willingness to learn as tools and systems evolve.
• Flexibility and experience working in a virtual team environment.
• Ability to work independently and prioritize competing demands and deadlines.
• Knowledge, passion for using investing as a means by which to engender social or environmental impact.

Benefits

• Unique benefits, including virtual work stipend and contribution to employee’s own Donor Advised Fund.
• Competitive total compensation, including discretionary bonus, 401(k) plan, and generous time off plan.
• Base salary ranges from $75,000 - $85,000 and is highly dependent on experience and location.
• Comprehensive benefits package including full health and wellness coverage, professional development funding, and generous paid family and parental leave.
• Opportunities for training and career development in a fast-paced, progressive organization.
• Values-driven culture.