[Hiring] Staff Accountant @Inca Digital, Inc.

Role Description

We are seeking a detail-oriented Staff Accountant to join our finance team. This position will play a key role in processing payroll, supporting the month-end close process, and assisting the Financial Controller with daily accounting operations.

The ideal candidate is organized, analytical, and enjoys working in a collaborative environment. Experience with payroll processing is required, while familiarity with government contracting or project accounting is desirable.

Key Responsibilities Include

• Payroll Administration
  • Process bi-monthly payroll accurately and on schedule.
  • Maintain employee payroll records, timekeeping, and payroll-related documentation.
  • Ensure compliance with federal, state, and local payroll regulations.
  • Coordinate payroll changes, including new hires, employee status changes, and terminations.
  • Reconcile payroll reports and assist with payroll tax reporting and year-end activities.
  • Respond to employee payroll inquiries and resolve discrepancies.
• Accounting & Financial Operations
  • Assist the Financial Controller with month-end and year-end close activities.
  • Prepare journal entries, account reconciliations, and supporting schedules.
  • Assist with general ledger maintenance and financial reporting.
  • Support accounts payable and accounts receivable functions as needed.
  • Maintain fixed asset schedules, prepaid expenses, accruals, and balance sheet accounts reconciliations.
  • Assist in preparing financial statements and management reports.
  • Support internal and external audits by gathering documentation and responding to information requests.
• General Responsibilities
  • Maintain accurate accounting records and documentation.
  • Identify opportunities to improve accounting processes and efficiencies.
  • Collaborate with Finance, HR, and Project Management teams.
  • Perform other accounting and administrative duties as assigned.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field preferred.
• 2–5 years of accounting experience.
• Payroll processing experience required.
• Experience with general ledger accounting and month-end closing.
• Strong understanding of GAAP and financial reporting.
• Government contracting or project accounting experience is a plus.
• Strong Microsoft Excel skills.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting government contractors.
• Familiarity with FAR, DCAA, or project accounting concepts.
• Experience with payroll reconciliations and labor allocations.
• Knowledge of project costing and contract billing.

Benefits

• Fully remote, high-trust environment prioritizing impact and delivered results over hours logged.
• Competitive compensation paired with a comprehensive benefits suite, including medical, dental, vision, and 401(k).
• Investment in employees through childcare and wellness stipends and dedicated employee assistance resources.
• Opportunity to join a thought leader at the intersection of national security and digital assets, working with cutting-edge tech that defines the field.

Inclusion & Equal Opportunity

As a veteran-owned company, Inca Digital thrives on diverse perspectives, specifically across race, gender, neurodivergence, and veteran status, to solve complex data challenges. We are an Equal Opportunity Employer; all qualified applicants receive consideration without regard to protected status, including disability or national origin.