[Hiring] Staff Accountant @HireLATAM

Role Description

Our Client is seeking a detail-oriented and self-directed Staff Accountant to join their team in a fully remote capacity. This role sits at the operational core of the accounting function, taking full ownership of accounts payable, vendor management, and credit card reconciliations across a multi-entity portfolio. Reporting directly to the CFO, the successful candidate will ensure that financial data is processed with zero errors, supporting the monthly close process and property-level P&L reporting.

Key Responsibilities

• Accounts Payable & Vendor Management:
  • Processes and codes all vendor invoices in QuickBooks Online (QBO), ensuring accurate entity, account, and class assignment.
  • Manages the weekly AP payment run (Checks, ACH, and online payments) and secures appropriate approvals.
  • Maintains up-to-date vendor records, including W-9s and payment terms, while proactively resolving discrepancies.
  • Produces and reconciles vendor aging reports to support optimal cash flow management.
• Credit Card & Bank Reconciliation:
  • Categorizes and reconciles all company credit card transactions in QBO on a timely basis.
  • Matches receipts from cardholders and enforces documentation submission deadlines.
  • Identifies and flags unusual charges for CFO review and produces monthly spend summaries by property and department.
• Month-End Close & Reporting:
  • Executes tasks on the monthly close checklist, ensuring bank and credit card reconciliations are complete across all active accounts.
  • Assists the CFO in producing monthly property-level P&Ls and other financial reports for ownership groups.
  • Maintains organized digital files and workpapers to support institutional reporting standards.
  • Supports annual 1099 preparation and year-end vendor compliance.

Qualifications

• 2+ years of accounting or bookkeeping experience, with a specific focus on Accounts Payable.
• High proficiency in QuickBooks Online (QBO) is mandatory; must be genuinely comfortable navigating the platform.
• Solid understanding of basic accounting principles (debits/credits, accruals, chart of accounts, and period close).
• Proficiency in Microsoft Excel or Google Sheets for complex reporting and reconciliations.
• Strong written English skills for professional correspondence with vendors and internal leadership.
• High attention to detail and the organizational discipline to manage multiple entities simultaneously without errors.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting or Finance.
• Background in Hospitality, Property Management, or Real Estate.
• Spanish language proficiency is a plus given the operational base in Puerto Rico.
• Familiarity with Property Management Systems (Guesty, Stay'n Touch, etc.) is a plus.

Benefits

• Work in a fully remote environment with a collaborative, high-performing team.
• Gain direct access to and mentorship from the CFO in a high-visibility role.
• Opportunity to scale with the company as the hospitality portfolio continues to expand.
• Exposure to institutional-grade reporting and multi-entity financial structures.