[Hiring] Sponsored Project Analyst 2 @Oregon Health & Science University

Role Description

The Office of Proposal & Award Management (OPAM), a unit within Research Development & Administration (RDA), supports OHSU's missions of healing, teaching and discovery by partnering with the research community to electively navigate the pre-award and post-award administration on of sponsored projects.

• Monthly Award Management
  • Review all account set ups for accuracy and understanding of terms & conditions timely.
  • Approve final cost invoices, prepare and submit event invoices; and financial reports ensuring that all components of the contract terms are met as well as compliance with University policy, federal and state laws.
  • Prepare & Process PAB entries and Balance Transfers.
  • Monitor accounts receivables and resolve payment of project invoice discrepancies.
  • Monitor over drafts and resolve with departments.
  • Research and correct posting errors.
  • Insure accurate recovery of F&A.
  • Complete variety of ad hoc reports for departments and/or sponsor’s use.
  • Review and approve OHSU forms.
  • Prepare re-budget requests and process budget adjustments.
  • Prepare and review cost transfers.
  • Maintain electronic files.
  • High level expenditure review.
  • Use Matrix Comments to track activities.
  • Review final Subaward invoices and assist with resolution of issues.
  • Close out accounts at project end.
• Compliance
  • Work with limited supervision and sponsor guidance.
  • Research, analyze, interpret and apply federal, nonfederal, institutional and award specific policies, procedures and guidelines.
  • Assess risk to OHSU and escalate issues appropriately.
  • Resolve departmental issues with limited management intervention.
  • Collaborate with various departments to resolve award related issues.
  • Determine allowability and reasonableness of transactions submitted by departments.
  • Ensure that actions taken can meet the standards of audit.
  • Prepare, review and complete follow up on a wide variety of activities related to grant and contract accounts.
  • Review and contribute to internal procedures for efficiency and control.
• Quality Management
  • Participate in the development of and maintenance of quality for award management.
  • Develop and maintain consistency with coworkers on award management such as unallowable review and department justification.
  • Ensure data submitted for entry to OGA is complete and accurate.
  • Participate in account and file reviews.
  • Develop, review and contribute to internal procedures for quality and efficiency.
• Productivity and Goals
  • Responsible for predetermined goals of productivity.
  • Review setups within 2 business days.
  • Prepare and/or submit financial reports and invoices by deadlines.
  • AR Aging >120 days and >$1 should be <15%.
  • Carryforwards and Over drafts >$500 on accounts >120 days past end date should be <15%.
  • Inactive projects >120 days past end date are <15% of active account load.
  • Inactive projects >12 months past end date <5% of all inactive account load.
• Customer Service/Education and Outreach
  • Provide superior customer service to internal and external contacts.
  • Provide one-on-one training for departments upon request.
  • Assist in developing formal training, materials.
  • Communicate with Sponsors on behalf of OHSU.
  • Provide post-award expertise to all levels of OHSU.
  • Provide educational assistance to department contacts.
  • Communicate via phone, email, teams.
  • Meet with departments regularly.
• General Responsibilities
  • Process improvement - assist in the identification, evaluation and development of more efficient and cost-effective processes.
  • Professional development - stay current with OHSU, RDA, and OPAM policies and procedures. Stay current with regulations and sponsor policies.
  • As budget allows, attend and participate in national meetings, training sessions, and conferences.
  • Other duties as assigned.

Qualifications

• Bachelor’s degree with 18 hours accounting courses from an accredited college or university.
• Five years financial analysis experience that includes two years of grant related experience.
• Grant related experience can be waived by demonstrated ability to perform the duties of the position.
• Requires working knowledge of sponsored projects/fund accounting and automated accounting systems.
• Demonstrated strong oral and written communication skills and the ability to work collaboratively in a team environment.
• Ability to exercise diplomacy, establish effective working relationships, and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
• Ability to use independent professional judgement. Strong work ethic with positive attitude.
• Ideal candidates will be comfortable working in a changing environment, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimum supervision.

Preferred Qualifications

• Experience in a university or college setting with post award administrative responsibilities preferred.
• Advanced experience using computerized applications preferred.
• The ability to interpret and apply the requirements included in 2 CFR 200 Uniform Guidance, NIH Grants Policy Statement and other sponsor related regulations and guidelines.
• Minimum of five years of experience in a professional setting.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Vacation - up to 200 hours per year dependent on length of service.
• Sick Leave - up to 96 hours per year.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and national businesses.