[Hiring] Senior Purchasing Specialist @Angitia Incorporated Limited

Role Description

The Senior Purchasing Specialist is a subject matter expert responsible for optimizing the Company’s end-to-end purchasing operations. This role requires exercising significant independent judgment in vendor selection and setup, PO lifecycle management, and cross-functional collaboration with Clinical Operations, Finance, Legal, and IT. This role is heavily focused on Purchasing & Procurement (majority of responsibilities), while also providing general ledger support during month-end close. This is an excellent opportunity for candidates with strong Purchasing experience, who have great attention to detail and hands-on experience with NetSuite.

Responsibilities

• Purchasing & Procurement (~75%)
  • Create, issue, and manage purchase orders in NetSuite based on approved requisitions.
  • Set up new vendors in NetSuite, including collecting required onboarding documentation (W-9, banking information) and coordinating with Accounts Payable to complete setup.
  • Track and manage purchase orders through the approval workflow, follow up with approvers to prevent delays, and escalate stalled approvals as needed.
  • Serve as the primary procurement liaison to internal teams, including R&D, Clinical Operations, Legal, and IT; work closely with the teams to process PO changes, including updates to quantity, pricing, delivery date, or cancellations.
  • Monitor open PO status and expedite orders to meet delivery timelines; proactively communicate risks and solutions to internal stakeholders.
  • Resolve pricing, quantity, and receiving discrepancies by coordinating with vendors and internal stakeholders.
  • Audit, update, and maintain accurate vendor records, item pricing, and lead times within NetSuite; conduct periodic audits to ensure data integrity.
  • Ensure purchasing activities comply with company policy and internal controls; identify compliance gaps and recommend process improvements.
  • Lead other ad hoc purchasing projects and process improvement initiatives.
• General Ledger Support (~25%)
  • Support month-end and quarter-end close activities related to purchasing, including journal entries, accruals, and reconciliations.
  • Prepare supporting schedules for procurement-related audit requests, in accordance with US GAAP.
  • Prepare variance analysis related to purchasing spend for management reporting.
  • Drive process improvements to streamline purchasing and related accounting operations.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field, or equivalent experience.
• 5+ years of hands-on purchasing/procurement experience, ideally in biotech or life sciences.
• Hands-on experience with NetSuite.
• Advanced proficiency in Excel.
• Experience setting up new vendors and managing vendor onboarding documentation.
• Strong understanding of the PO lifecycle, approval workflows, and Procure-to-Pay processes.
• Working knowledge of US GAAP as it relates to accruals and purchasing.
• Bilingual in Mandarin Chinese and English required.
• Excellent communication and organizational skills; comfortable coordinating across multiple teams.
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment.

Benefits

• Medical, dental, and vision coverage for employees and their eligible dependents.
• 401(K) Retirement Plan with Company match.
• Company paid Long Term Disability Coverage.
• Company-paid life Insurance & AD&D Coverage.
• Voluntary Life Insurance.
• Employee Assistance Program (EAP).
• Company-paid Holidays.
• Vacation.
• Paid Sick Leave.
• Telecommunication Monthly Stipend.
• Work-From-Home Equipment Reimbursement.