[Hiring] Senior Bookkeeper @Maventri

Role Description

MAVENTRI is seeking a Senior Bookkeeper to support multiple clients with day-to-day accounting execution, month-end close preparation, and financial accuracy. This is a hands-on role for someone who understands how transactions flow through the financial statements and can confidently manage books with minimal oversight.

The ideal candidate has strong experience with:

• Payroll mapping
• Journal entries
• Accrual versus cash basis accounting
• Working with nonprofits and government contractors

This position requires availability during standard business hours (EST) and direct communication with clients.

Qualifications

• 5+ years of bookkeeping or accounting experience
• Senior-level, hands-on bookkeeping experience
• Strong understanding of booking payroll and mapping payroll between payroll platforms and the accounting system
• Deep understanding of accrual versus cash basis accounting
• Experience generating and understanding financial statements
• Experience working with nonprofits and/or government contractors
• Hands-on proficiency in both QuickBooks Online and Xero (required)
• Strong attention to detail and ability to manage multiple clients independently
• Must be available to work during standard business hours
• Ability to explain financial statements clearly to non-accountant business owners

Requirements

• Transaction Management & Posting
• Record and categorize transactions accurately in QuickBooks Online and Xero
• Manage accounts payable and accounts receivable
• Maintain general ledger accuracy
• Perform bank and credit card reconciliations
• Book payroll to the general ledger from payroll provider reports (gross wages, employer taxes, benefits, deductions, and net pay)
• Set up and maintain payroll mapping between the payroll platform and the accounting platform
• Allocate payroll by class, fund, or contract where required
• Maintain payroll-related liability accounts
• Reconcile balance sheet accounts, including prepaids, accruals, loans, and clearing accounts
• Review AP/AR aging and resolve open or outdated items
• Prepare 1099s and support sales tax filings as needed
• Journal Entries & Adjustments
• Prepare and post adjusting journal entries
• Record accruals, deferrals, and reclassifications
• Apply accrual versus cash basis accounting appropriately
• Support month-end and year-end close preparation
• Maintain prepaid, accrual, and fixed asset/depreciation schedules
• Prepare year-end packages for the client's CPA
• Financial Statement Support
• Generate and review financial statements (P&L, Balance Sheet, Cash Flow)
• Ensure accounts are properly categorized and financials are clean and review-ready
• Identify inconsistencies or errors and resolve them proactively
• Support Controller review process
• Prepare monthly review notes that explain significant changes and variances
• Nonprofit & Government Contractor Accounting
• Maintain proper fund or class tracking for nonprofits
• Understand restricted versus unrestricted funds
• Support DCAA-compliant accounting practices where applicable
• Ensure proper cost allocation and expense tracking
• Track grants and maintain restricted versus unrestricted net assets
• Prepare nonprofit financial statements (Statement of Activities, Statement of Financial Position)
• Allocate functional expenses (program, management and general, fundraising)
• Support Form 990 preparation and audits
• Segregate direct and indirect costs and support indirect rate pools (fringe, overhead, G&A)
• Identify and segregate unallowable costs
• Support timekeeping and job/contract costing for government contractors
• Client Interaction
• Work directly with clients via email and virtual meetings
• Respond to client communications in a timely and professional manner
• Request documentation and follow up as needed
• Maintain strong client relationships
• Explain the P&L and Balance Sheet to clients in clear, plain language, both in writing and on calls
• Workload Expectations
• This role may support up to 15–20 clients over time
• Client load will increase gradually and not immediately
• Must be comfortable managing multiple deadlines and prioritizing effectively

Benefits

• Up to 25 hours per week
• Must be available during regular business hours
• Flexible within business hours, but not evenings-only
• Hourly rate commensurate with experience ($25-$30/hourly)
• Part-time, remote position

Ideal Candidate

This role is ideal for a seasoned bookkeeping professional who:

• Takes ownership of their clients
• Understands how transactions impact financial statements
• Communicates confidently and professionally with business owners
• Can manage volume without sacrificing accuracy
• Thrives in a structured, deadline-driven environment