[Hiring] Pharmacy Analyst @WVU Medicine

Role Description

The primary focus of the position is to support the operational efficiency of the Pharmacy Department by:

• Coordinating fiscal management activities
• Performing data analysis
• Maintaining departmental statistics and reports

Database development, project management, cost accounting, and IT skills will be employed to work with:

• 340B Analyst
• Coordinators
• Managers
• Director
• Pharmacy administration

Qualifications

• Bachelor’s degree in Information Technology, Business Management, Hospital Administration, Accounting, Finance or other related field, AND two (2) years of experience in pharmacy or healthcare OR one (1) year of experience with pharmacy financial reporting.
• OR Associate degree in Information Technology, Business Management, Hospital Administration, Accounting, Finance or other related field, AND four (4) years of experience in pharmacy or healthcare OR three (3) years of experience with pharmacy financial reporting.
• OR High School Diploma AND eight (8) years' experience in a healthcare setting.
• Two (2) years of experience in a professional capacity in healthcare, preferably in Pharmacy.

Requirements

• Bachelor’s degree in information technology, Business Management, Hospital Administration, Accounting, Finance or other related field (preferred).
• Direct experience in data analysis and/or health care planning background preferred.
• Two (2) years of experience in a professional capacity in healthcare, preferably in Pharmacy.

Core Duties and Responsibilities

• Assures that billing procedures performed by the department are accurate and timely.
• Coordinates accounting and financial processes to maximize efficiency in daily accounting operations.
• Routinely reviews medication purchases, revenue, contract pharmacy fees, and the viability of Contract Pharmacy relationships.
• Assures and coordinates accounting functions across the System for accuracy and consistency.
• Lead and coordinate all System 340B entities in Split Billing Hospital Owned and Contract Pharmacy tracking of variances and savings for monthly, quarterly, and annual financials.
• Maintains all the Contract Pharmacy forecast analysis and confirms validity of forecasts for presentation to Director.
• Assures utilization of 340B programs for eligible provider-based clinics.
• Coordinates with Managers to evaluate practice change opportunities for inpatient to outpatient medication administration.
• Evaluates negative 340B accumulation levels and makes recommendations to 340B Management Program managers.
• Monitors purchases for contract compliance and accurate pricing.
• Coordinates with Premier (GPO) and Amerisource Bergen to assist 340B compliance and identify savings opportunities.
• Monitors monthly budget variance and identifies significant activity.
• Generates a year-end report of budget versus expended dollars based on reconciliation of budget with the general ledger for each cost center by account.
• Compiles data, profiles comparisons, and generates reports related to current expenses for the asking budget.
• Provides data to support department performance improvement activities related to drug utilization, purchasing, billing, and reimbursement.
• Generates pharmacy spend advisor reports monthly to ensure cost-efficient pharmaceutical purchasing.
• Documents expenditure activity by account by cost centers as expenditures are processed.
• Reconciles department current expenditure documentation with the hospital general ledger and rectifies errors within 30 days.
• Identifies irregular spending and system failures related to current expense activity and reports to department Director.
• Interacts with system hospital departments responsively and productively to promote efficient systems interface and problem resolution.
• Interacts regularly with the department management team and System Director of Pharmacies to supply revenue, drug expense, and contract pharmacy information.
• Assists in completing and compiling financial support documentation for budget and external audit purposes.
• Works with department management in the development and implementation of departmental goals and objectives.
• Participates in planning and implementing change and maintaining productivity through attendance in staff meetings, committees, task forces, and projects.
• Participates in the education of 340B professionals regarding Split Billing, Split Matching, and Contract Pharmacy relationships.
• Accountable agent for net profit on Split Billing, Split Matching, and Contract Pharmacy.
• Responsible for maintenance of financial records related to Split Billing, Split Matching, and Contract Pharmacy.
• Responsible for documentation of policy and procedures.
• Assures appropriate safeguards and system integrity.
• Reviews and refines 340B cost savings report detailing purchasing and replacement practices, as well as dispensing patterns.
• Monitors ordering processes, integrating current pricing from wholesaler, and analyzes invoices, shipping, and inventory processes.

Physical Requirements

• While performing the duties of this position, the employee is required to walk and stand for long periods of time.
• Must be able to lift 30 pounds and push 50 pounds.
• Dexterity required to finger, handle, and reach.

Working Environment

• Normal office and pharmacy environment.

Skills and Abilities

• Extensive working knowledge of Microsoft Office applications, particularly Excel & Access.