[Hiring] Payroll & Billing Specialist @Helper Heroes

Role Description

A Payroll and Billing Specialist manages employee compensation and client invoicing, ensuring accurate, timely paychecks and revenue collection. Key duties include:

• Processing timesheets
• Calculating taxes, deductions, and commissions
• Generating invoices
• Resolving discrepancies
• Ensuring compliance with financial regulations
• Maintaining detailed records using accounting software

Qualifications

• 1–3 years of experience in payroll, billing, or accounting roles
• Bachelor’s degree in Accounting, Finance, or Business Administration preferred
• Familiarity with payroll/accounting software like SAP, QuickBooks, or similar systems
• Strong attention to detail with the ability to reconcile complex accounts
• Strong verbal and written communication skills for employee and client inquiries

Requirements

• Collect, review, and input employee timecards
• Calculate wages, overtime, deductions, and tax withholdings (federal/state/local)
• Create, verify, and send client invoices
• Manage accounts receivable and track outstanding balances
• Maintain compliance with payroll laws, regulations, and company policies
• Update employee information, including salary changes, benefits deductions, and exemptions, in payroll systems
• Resolve pay inaccuracies and billing disputes
• Prepare reports for management regarding payroll expenses, tax payments, and billing data

Benefits

• Competitive Base Pay: $6.50/hr for the first 6 months
• Make a Difference: You’ll play a key role in ensuring that clients receive the best care possible
• Growth Opportunities: There’s plenty of room for advancement and learning
• Fun & Supportive Team: We value collaboration, compassion, and a good laugh

Growth Potential

This starts part-time, but hours can increase as the agency grows. Long-term, this can expand into a larger scheduling role (and later, cross-training with another scheduler for backup coverage).

Ready to Be a Hero?

If you’re excited about the opportunity to join our team, where you’ll be appreciated, have a sense of purpose and inclusion, and are willing to help us create a brighter, more compassionate care experience, we can’t wait to hear from you! Apply today and let’s make a difference together.