[Hiring] Payroll and Invoicing Admin Associate @Penbrothers

Role Description

The Pay & Invoicing Specialist is responsible for managing accounts payable and accounts receivable activities, including invoice preparation, payment tracking, account reconciliations, and debt collection while maintaining accurate financial records. The position requires a highly organized and detail-oriented professional with strong Excel skills, excellent written communication, and the ability to work independently to support the finance team's day-to-day operations.

• Prepare and issue accurate invoices in a timely manner
• Manage invoice tracking and ensure proper documentation
• Monitor outstanding payments and perform follow-ups on overdue accounts (debt chasing)
• Maintain and update Excel-based reports and financial records
• Support reconciliation of accounts and assist with month-end processes
• Liaise with customers to resolve billing issues or queries
• Provide general administrative support to the finance team as needed

Qualifications

• Proven experience in a similar accounts, invoicing, or finance admin role
• Strong proficiency in Microsoft Excel (formulas, pivot tables, data analysis)
• Familiarity with invoicing systems and debt collection processes
• Excellent communication and interpersonal skills
• High attention to detail and strong organizational abilities
• Ability to manage time effectively and work independently

Requirements

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations:

• While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort.
• The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

Benefits

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.