[Hiring] Part-Time - Bookkeeper / Admin / Payroll Assistant @Hunt St

Role Description

This role is responsible for supporting the day-to-day finance, payroll, and accounts administration functions of the business. The position focuses heavily on:

• Bank and credit card reconciliations
• Supplier account management
• Payroll processing
• Labour costing

The successful candidate will:

• Manage supplier invoices and payments
• Reconcile trading accounts and expenses
• Process payroll and superannuation through Xero
• Maintain timesheet approvals through Deputy
• Handle reporting responsibilities, including labour cost allocation and Excel-based reporting
• Maintain accurate financial data across multiple teams and business functions

This position is best suited for someone who is highly detail-oriented, comfortable working with financial systems and spreadsheets, and able to manage recurring deadlines in a fast-paced operational environment.

Qualifications

• Previous experience in accounts payable, payroll, bookkeeping, or finance administration
• Strong experience using Xero for payroll, reconciliations, and financial processing
• Familiarity with Deputy for timesheet approvals and exports
• Confident in daily bank and credit card reconciliations
• Experience managing supplier invoices, payments, credits, and account reconciliations
• Strong Excel skills, including pivot tables, reporting, and data management
• High attention to detail and ability to identify discrepancies independently
• Comfortable working with recurring deadlines and structured processes
• Strong written communication and ability to coordinate with internal teams remotely
• Experience with Australian payroll, BAS/GST reporting, or labour costing is highly preferred but not required

Requirements

• Perform daily bank reconciliations for previous day transactions
• Complete daily credit card reconciliations and monitor account balances
• Monitor shared email inboxes and accurately file supplier invoices
• Run and review GST/BAS reports daily to ensure balances are correct
• Process credit card payments and account top-ups as required
• Process and reconcile supplier accounts, including Bunnings and courier expenses
• Reconcile 30-day supplier statements and investigate discrepancies
• Process weekly creditor payments in accordance with payment schedules
• Manage end-of-month payments for 30-day trading accounts
• Process supplier credits, returns, and adjustments
• Process customer credits and refunds when required
• Approve daily employee timesheets through Deputy
• Process and export timesheets from Deputy into Xero
• Complete payroll processing for labour staff in Xero
• Process payroll for MINT Salaries and DIY Salaries teams following management approval
• Process and pay employee superannuation through Xero
• Export labour hours into Excel spreadsheets and maintain pivot table reporting
• Allocate labour costs to jobs and POS dockets accurately
• Assist with maintaining accurate financial and payroll records
• Support daily financial administration and ensure compliance with internal processes and deadlines

Benefits

• Flexible work schedule
• Remote work opportunity
• Competitive compensation

Company Description

At Hunt St, we help Australian companies hire top remote talent in the Philippines. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

The client is a New South Wales-based provider of premium flooring and window furnishing solutions for residential and commercial spaces. They offer a wide range of products including timber, hybrid, and vinyl flooring, as well as shutters and blinds. Known for their quality, professionalism, and tailored service, they deliver stylish and durable interior solutions from consultation to installation.