[Hiring] Operational Bookkeeper @Extenteam Client Roles

Role Description

We are seeking a detail-oriented and experienced Operational Bookkeeper to join our team. As an Operational Bookkeeper, you will play a crucial role in managing financial transactions, ensuring accurate record-keeping, and supporting the overall operational efficiency of our lodging and vacation rental business. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the ability to manage intercompany transactions between subsidiary companies.

Main Responsibilities

• Financial Transactions:
  • Accounts Receivable tasks include:
    • Ensure the accuracy and timeliness of weekly AR aging and collection status reports.
    • Maintenance of customer billing information to ensure that all sales are billed to the proper entity in a timely manner.
    • Ensure bills are accurate, send to customers, and collection follow-ups are done in a timely manner.
    • Respond to all inquiries from guests or credit card companies promptly (same day if possible) and professionally.
  • Accounts Payable tasks include:
    • Create new vendor records, maintaining and updating vendor records, analyzing credit terms, ensuring all suppliers have current W-9’s and certificates of insurance.
    • Invoice processing through and in accordance with the property’s Accounts Payable system.
    • Maintain the Accounts Payable Aging report, ensuring timely payment of outstanding balances.
    • Reconcile vendor statements monthly to ensure all invoices have been received and processed.
    • Assist with month-end closing (i.e., accruals and reconciliations) as may be deemed necessary for financial reporting.
    • Support audits by providing necessary documentation.
    • Reconcile bank accounts of assigned subsidiary companies.
    • Process and file applicable sales tax returns.
    • Annual 1042 and 1099 (if applicable) preparation and submission.
    • Maintain confidentiality of all proprietary accounting and membership information.
    • Collaborate with internal departments to streamline processes and ensure accuracy.
• Operational Support:
  • Work closely with property managers, reservationists, and other operational teams to gather financial data and ensure consistency.
  • Provide financial insights to support operational decision-making.
• Vendor and Contractor Relations:
  • Manage vendor and contractor payments, ensuring timely and accurate processing.
  • Maintain positive relationships with vendors and negotiate favorable terms when necessary.
  • Provide cross-department collaboration and overall logistical support.
  • Aid in fixing any billing or payment issues that arise.
  • Assist in processing month-end financial reports.
• Compliance and Documentation:
  • Ensure compliance with accounting principles, industry regulations, and internal policies.
  • Maintain organized and complete financial documentation for audits or reviews.
• Software Utilization:
  • Utilize accounting software and property management systems to streamline financial processes.
  • Collaborate with IT or system administrators to optimize software usage.
• Other tasks as needed.

Qualifications

• Excellent written and verbal English skills.
• Proven experience as a bookkeeper, preferably in the vacation rental or hospitality industry.
• Proficiency in the use of Excel and working knowledge of Netsuite or other accounting software.
• Strong understanding of financial principles and practices.
• Excellent organizational and multitasking skills.
• Attention to detail and accuracy in financial record-keeping.
• Effective communication skills for collaboration with cross-functional teams.
• Problem-solving abilities.
• Critical thinker.
• Tech-savvy - Can learn technology and software.

Nice to Haves

• Hospitality industry experience.
• Common knowledge of the VR/STR industry.

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port).
• i5 11th Gen or higher.
• Windows 11 / MacOS Catalina or higher.
• Minimum of 8 GB RAM.
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background).
• Back-ups in case of power or internet provider interruptions.
• Good headset and webcam (preferably noise-canceling headset).

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.