[Hiring] Invoice Audit Accountant @Extenteam Client Roles

Role Description

We are seeking a detail-oriented Offshore Accountant to support our Accounts Payable and audit processes. This role will focus primarily on a historical “look-back” invoice audit project, with ongoing responsibilities reviewing incoming invoices to prevent duplicate or improper payments.

Key Responsibilities

• Invoice Look-Back Audit (Primary Project)
  • Review previously paid invoices submitted by vendors not set up in our system, particularly those originally billed to prior management companies.
  • Analyze whether invoices:
    • Were legitimately payable by our organization
    • Were previously paid by prior management companies
    • May represent duplicate payments
  • Cross-reference invoices against:
    • Historical payment records
    • Vendor documentation
    • Supporting invoice details
  • Compile a structured report of findings, including:
    • Potential duplicate payments
    • Questionable or unsupported payments
  • Support follow-up efforts by providing documentation needed to pursue vendor reimbursement for duplicate payments.
• Ongoing Invoice Review & Payment Validation
  • Review incoming invoices received from previous management companies prior to payment approval.
  • Perform validation checks, including:
    • Confirm whether the invoice appears in prior management check registers
    • Determine whether the invoice was previously accrued in Accounts Payable by prior management
  • Coordinate with internal teams (Asset Management) to obtain approval before payment.
  • Flag any risks of duplicate or improper payment.
  • Maintain clear documentation of review steps and conclusions.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 2–5+ years of accounting, accounts payable, or audit experience
• Strong understanding of:
  • Accounts Payable processes
  • Invoice validation and reconciliation
  • Audit procedures and documentation

Technical Skills

• Advanced proficiency in Microsoft Excel (data analysis, lookups, reconciliations)
• Experience working with PDF invoice documentation and record review
• Proficiency in Microsoft Office Suite
• Experience with procurement/AP systems such as Coupa is a plus

Key Competencies

• Strong attention to detail and investigative mindset
• Ability to work independently and manage flexible hours
• Clear documentation and communication skills

Work Structure

• Offshore, remote position
• Flexible working hours with expectation of meeting deadlines and deliverables
• Regular communication with U.S.-based accounting and asset management teams

Success in This Role Looks Like

• Identification of duplicate or improper payments
• Clear, well-documented audit trails
• Reduction in payment errors for new invoices
• Proactive communication of risks and findings

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.