[Hiring] HOA Accountant @OurAssistants

Role Description

We are seeking a detail-oriented HOA Accountant with hands-on experience using PayHOA to manage financial operations for homeowners associations. This role focuses on maintaining accurate financial records, handling assessments, performing reconciliations, and preparing financial reports in compliance with HOA standards. The ideal candidate has a strong understanding of HOA accounting workflows, is highly organized, and can manage multiple associations efficiently in a remote environment.

Key Responsibilities

• HOA Accounting & Financial Management
  • Manage HOA financials using PayHOA, including owner ledgers and association accounts.
  • Record and track homeowner assessments, payments, and special assessments.
  • Process accounts payable and ensure proper GL coding.
  • Maintain accurate financial records for multiple HOA communities.
• Reconciliation & Reporting
  • Perform monthly bank and balance sheet reconciliations.
  • Prepare financial reports including balance sheets, income statements, and budget vs. actuals.
  • Generate homeowner statements and assist with board reporting.
  • Support month-end and year-end closing processes.
• Accounts Receivable & Collections Support
  • Monitor delinquent accounts and assist with collections tracking.
  • Coordinate with HOA managers regarding payment plans and outstanding balances.
  • Ensure accurate posting of payments and updates to owner ledgers.
• Compliance & Documentation
  • Ensure compliance with HOA governing documents and accounting standards.
  • Maintain organized digital records and audit-ready documentation.
  • Assist with audits and financial reviews as needed.

Qualifications

• Minimum 2 years of HOA accounting experience.
• Hands-on experience with PayHOA is required.
• Strong understanding of HOA financials, assessments, and reconciliations.
• Experience with AP/AR processes and financial reporting.
• Strong attention to detail and accuracy.
• Excellent communication and organizational skills.
• Ability to manage multiple communities and deadlines.

Requirements

• Must be currently residing in the Philippines or Latin America.
• Must have a stable internet connection and a remote-ready workstation.

Benefits

• Competitive salary based on experience.
• Permanent remote setup.
• Ongoing training and professional development opportunities.
• Supportive and collaborative HOA-focused team environment.