[Hiring] Full Charge Bookkeeper @Watch Duty

Role Description

Watch Duty is hiring a Full-Charge Bookkeeper to own our books and payroll from end to end. This is a hands-on, individual contributor role with no direct reports. You will do the work yourself: recording and reconciling transactions in QuickBooks Online, managing AP and AR, running the monthly close, and administering multi-state payroll in Rippling. You will partner closely with the Senior VP of Business Operations and our outside CPA, and you will be the go-to person for payroll and expense questions across a fully remote team.

The ideal candidate is a detail-driven, self-directed bookkeeper who takes pride in clean books, on-time payroll, and well-documented processes.

Key Responsibilities

• Bookkeeping and Month-End Close
  • Own day-to-day bookkeeping in QuickBooks Online, including transaction recording, the general ledger, and the chart of accounts.
  • Manage full-cycle accounts payable and accounts receivable, including vendor bills, enterprise partner invoicing, and collections follow-up.
  • Reconcile bank, credit card, and Ramp accounts monthly, and review Ramp transactions, receipts, and reimbursements for accurate coding.
  • Run the monthly close, including accruals, prepaids, and fixed asset schedules, and prepare the P&L, balance sheet, and cash flow statement.
  • Record donations and grants accurately and track restricted funds in line with nonprofit accounting standards.
  • Prepare schedules and documentation for the annual audit, Form 990, and other filings in partnership with our outside CPA and auditor.
• Payroll and Compliance
  • Own the payroll cycle in Rippling, including preparing, reviewing, and submitting each payroll accurately and on time.
  • Process new hires, terminations, compensation changes, deductions, and garnishments.
  • Manage multi-state payroll tax registrations, filings, and compliance for a distributed workforce.
  • Reconcile payroll, benefits deductions, and 401(k) contributions to the general ledger.
  • Manage year-end payroll and vendor reporting, including W-2s and 1099s.
• Systems and Process
  • Maintain the integrations and data flow between Rippling, Ramp, and QuickBooks Online.
  • Document bookkeeping and payroll procedures and strengthen internal controls as the organization grows.
  • Serve as the point of contact for employee payroll and expense questions via Slack.

Qualifications

• 5+ years of full-charge bookkeeping experience, including ownership of payroll.
• Hands-on experience processing multi-state payroll and managing payroll tax compliance.
• Advanced proficiency in QuickBooks Online.
• Experience administering payroll in Rippling.
• Experience with Ramp for expense and spend management.
• Proficiency in Google Workspace (especially Google Sheets) and Slack.
• Strong working knowledge of accrual accounting, account reconciliations, and month-end close.
• Exceptional attention to detail and the ability to handle confidential information with discretion.
• Self-directed and comfortable working as the sole bookkeeper in a remote environment.

Bonus Qualifiers

• Nonprofit accounting experience, including restricted funds, grant tracking, and Form 990 preparation support.
• Bookkeeping or payroll certification, such as Certified Bookkeeper (CB), Fundamental Payroll Certification (FPC), or Certified Payroll Professional (CPP).
• Familiarity with Gusto for referencing historical payroll records.
• Experience at a startup or fast-growing organization.
• Interest in public safety, emergency management, or wildfire resilience.

Work Environment

• Remote (U.S.-based): This is a primarily remote position operating in a distributed environment.
• Work Hours: Standard operating hours are aligned with Pacific Time, with flexibility required during periods of high operational demand.
• Travel: Minimal; approximately 5% travel may be required for team or partner engagements. Travel expenses are reimbursed per company policy.

What We Offer

• Competitive salary and a comprehensive benefits package: medical, dental, and vision coverage with company contributions, plus a 401(k).
• Flexible PTO and paid sick leave.
• Mission-driven work with direct impact on public safety and the communities Watch Duty serves.
• Remote flexibility and professional development opportunities.
• The chance to build clean, scalable financial operations as the organization grows.