[Hiring] Finance and Accounting Virtual Assistant @Inside Out Hiring

Role Description

We are seeking a detail-oriented, highly coachable Finance/Accounting Virtual Assistant to provide part-time administrative and financial support. Working directly alongside the accounting leads, you will manage day-to-day documentation, assist with routine financial workflows, and support lightweight administrative tasks to ensure core financial processes run smoothly.

Key Responsibilities

• Financial & Accounting Admin: Handle general finance-related paperwork, document gathering, and routine administrative workflows.
• Accounting Assistance: Apply basic bookkeeping principles to assist with data entry, transaction categorization, and routine reconciliations using QuickBooks Online and Bill.com (vendor bills and payments processing).
• Tax & Year-End Support: Assist with the preparation and distribution of annual 1099 forms at year-end.
• Compliance & Process Adherence: Help ensure the company adheres to required internal controls, regulatory procedures, and operational checklists.
• Light HR & Onboarding Support (5–10% of time): Provide secondary support for HR administrative duties, including verifying onboarding document prep, record-keeping, and tracking required paperwork as needed.
• Team Collaboration: Maintain flexibility to support administrative and operational tasks across the department as needed.

Qualifications

• Direct experience or educational background in Accounting or Finance.
• Clear understanding of core accounting principles, including debits, credits, and cash vs. accrual accounting.
• Proven ability to handle sensitive and confidential financial and HR information responsibly.
• High level of attention to detail and strong organizational skills.
• Smart, highly coachable mindset with a positive, team-oriented attitude.
• Exceptional written and verbal English communication skills.

Requirements

• Hands-on experience or familiarity with QuickBooks Online and Bill.com.
• Experience or familiarity with preparing and distributing 1099 tax forms.
• Prior exposure to or understanding of US sales tax processing.
• Prior experience supporting light HR processes or employee onboarding documentation.

Benefits

• Part Time - 20 hours per week.
• Salary: $10 to $12 per hour.
• Work Schedule: Monday to Friday, 9 to 5pm (Pacific Time) — Morning Preferred.
• Target Start Date: ASAP.