[Hiring] Finance - Analyst, Travel and Expense @ArchWell Health

Role Description

The Travel & Expense (T&E) Analyst is responsible for administering the company’s travel and expense program, ensuring timely processing, policy compliance, and an efficient employee experience. This role monitors the expense reporting system (Concur), the corporate card program, and processes/audits expense reports while identifying opportunities for cost controls and process improvement. The T&E Analyst partners closely with Accounting, Treasury, Compliance, and colleagues across the organization. This role will also have exposure to Treasury function for the organization with cross training opportunities.

• Review, audit, and process colleague expense reports for accuracy and policy compliance, ensuring timely reimbursement.
• Enforce company travel and expense policies and escalate non-compliance as needed.
• Act as the primary contact for internal correspondence concerning Corporate Card and Concur issues.
• Administer corporate card program, including card issuance, limits, and cancellations.
• Monitor card transactions and ensure timely reconciliation.
• Investigate and resolve discrepancies or unauthorized charges.
• Monitor and maintain expense reporting system (e.g., SAP Concur).
• Configure user access, approval hierarchy workflows, and assign corporate cards to colleagues within Concur.
• Train employees on expense submission processes and policy guidelines, and provide ongoing support and guidance regarding allowable expenses and documentation requirements.
• Track and report on T&E spend trends and key metrics.
• Identify cost-saving opportunities and policy improvements.
• Support management reporting and audit requests.
• Partner with Accounting to ensure proper expense coding and accruals.
• Assist with month-end close processes related to expenses and corporate cards.
• Reconcile T&E-related accounts as needed.
• Identify opportunities to streamline T&E processes and improve user experience.
• Recommend and implement policy or system enhancements.
• Support continuous improvement initiatives within finance operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 1–3 years of experience in expense processing, accounts payable, or related function.
• Experience managing corporate card programs preferred.
• Experience with expense management systems (e.g., SAP Concur preferred) preferred.
• Experience in a mid-size or multi-entity organization preferred.
• Familiarity with ERP systems (e.g., SAP, NetSuite) preferred.

Requirements

• Familiarity with expense policies, compliance, and internal controls.
• Ability to interpret and apply company travel and expense policies consistently.
• Adaptability and willingness to learn new systems, policies, and technologies.
• Strong attention to detail and organizational skills.
• Strong communication and customer service skills.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.

Benefits

• Embodies and serves as a role model of ArchWell Health’s Values:
• Be compassionate.
• Strive for excellence.
• Earn trust.
• Show respect.
• Stay resilient.
• Always do the right thing.