[Hiring] Expense Report Reviewer @Woolpert

Role Description

Woolpert is hiring an Expense Report Reviewer to join our dynamic Finance Operations team. This is a remote position based in South Africa, reporting to the Finance Operations Manager. The role is responsible for reviewing, validating, and processing employee expense reports in line with company travel and expense policies. Qualified candidates will be detail-oriented, analytical, and have experience working with expense management or ERP systems. This role requires working US business hours, from 2:00 PM to 11:00 PM (SAST).

• Review employee expense reports submitted through the ERP or expense management system to ensure accuracy and completeness.
• Verify that all expenses comply with company travel, entertainment, and expense reimbursement policies.
• Ensure required supporting documentation (receipts, invoices, and approvals) is attached and meets policy requirements.
• Validate expense coding to the correct cost centers, departments, projects, and spend categories.
• Monitor approval workflows to ensure expense reports are reviewed and approved within established timelines.
• Identify, flag, and escalate non-compliant, duplicate, or questionable expenses as needed.
• Communicate with employees and internal stakeholders to resolve discrepancies, missing documentation, or policy-related questions.
• Maintain accurate documentation and audit trails for all reviewed expense transactions.
• Support month-end and quarter-end close activities related to expense reporting, as required.
• Adhere to internal controls, compliance standards, and confidentiality requirements at all times.

Qualifications

• 3–5 years of experience in expense processing, accounts payable, or financial operations (preferred).
• Familiarity with expense management or ERP systems such as Concur, Coupa, Microsoft Dynamics 365, SAP, Oracle, Workday, or similar platforms.
• Strong understanding of expense reimbursement and travel & entertainment (T&E) policies.
• High attention to detail with strong organizational and time-management skills.
• Ability to follow established procedures and apply policies consistently and fairly.
• Good written and verbal communication skills in English.
• Ability to manage multiple tasks and meet processing deadlines in a fast-paced environment.
• Basic proficiency in Microsoft Excel and other office productivity tools.

Benefits

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.